Rankings User Guide for Programs

2024 CASPR


Key Dates

Match
System Opens For Rankings January 17, 2024
Rank Order List Deadline February 16, 2024 at 11:59 p.m. Eastern Time
MPII
System Opens For Rankings March 6, 2024
Rank Order List Deadline March 11, 2024 at 3:00 p.m. Eastern Time

You will not be able to access the NMS Match System to enter or certify a Rank Order List after the Rank Order List deadline.

You are strongly advised to enter your rankings and certify your Rank Order List well before the Rank Order List deadline to avoid potential problems near the deadline.

Enter Your Rankings

You must enter and certify a separate Rank Order List for each track offered by your program.

You can enter ranks on a Rank Order List by importing them from your applications, importing them from a separate file, and/or adding individual applicants to your Rank Order List.

  • Add an Applicant to the List
    • Start typing in the search box to find the applicant you want to rank. Applicants can be searched by Code Number, last name or first name.

      Withdrawn applicants will be indicated with a Withdrawn flag when you search for and add them to your Rank Order List. You are strongly encouraged to leave the withdrawn applicant ranked on the Rank Order List. Withdrawn applicants can reinstate themselves in CASPR any time prior to the Rank Order List deadline. If you leave the withdrawn applicant on the Rank Order List and the applicant is reinstated prior to the deadline, that ranking will be used in the matching process. If the applicant remains withdrawn, that ranking will not be used in the matching process, and the Rank Order List will be processed as if you had not ranked the withdrawn applicant.

    • Select the applicant you want to rank from the search results. Since the match processing is based on the Code Number, make sure the 5-digit Code Number shown for the applicant you select correctly identifies the applicant you wish to rank.

    • Press the Add to List button to add the applicant to the end of your list. Applicants should be entered in rank number sequence if possible, with your most preferred applicant as rank 1, your next most preferred applicant as rank 2, and so on. You may add as many applicants as you wish to your list, and reorder the applicants on your list if necessary to reflect your true preferences.

    Add applicants to your Rank Order List
  • Reorder the Ranks
    • To move or reorder a rank, use the drop-down menu attached to the rank number. Select the number where you want the applicant to be ranked.
    Reorder Rank Order List
  • Import Rankings From Your Interviews

    If you used the NMS Match System to schedule your interviews, you can import into your Rank Order List the applicants who scheduled interviews with your track. If some applicants who you invited to interviews did not schedule themselves, or if you scheduled interviews with some applicants outside of the NMS Match System, those applicants will not be imported but can be added to your list after the import is complete.

    Instructions

    1. Log in to the NMS Match System
    2. Select Rankings from the menu
    3. Select the link to import applicants from Your Scheduled Interviews near the top of the page. This link is only shown if no applicants are on your Rank Order List.
    4. If your program had multiple Interview Types, you can specify the Interview Type from which you want the system to import scheduled applicants.
    5. Follow the instructions on the screen to complete the import.

    After the import is complete, you may add additional acceptable applicants to your list, remove any unacceptable applicants, and reorder applicants using the web interface.

  • Import Rankings From a File

    If you have a very long list of applicants to rank (e.g., more than 25) in a pre-existing file, you can import the file of your rankings into the NMS Match System.

    To import a Rank Order List into the NMS Match System, the file must be a comma-separated text file (.csv) with CASPR Code Numbers of the applicants to be ranked.

  • Print Your Rank Order List

    You should print a copy of your final certified Rank Order List for your records.

    • Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.
    • You will be able to view the printer-friendly copy of the Rank Order List you submitted for the Match only until February 28, 2024.
    print rank order list

Manage Special Cases

  • Reverting Unfilled Positions

    Reverting unfilled positions allows you to move one or more positions that remain unfilled from one Rank Order List to a second Rank Order List within the matching process, so that an attempt can be made to fill the available position(s) with applicant(s) on the second list.

    Note: Reversions are only permitted in the Match. This option will not be available in MPII.

  • Submitting Multiple Lists

    Some tracks may have special requirements that can only be satisfied by submitting more than one Rank Order List for a single track. This feature is useful if a track needs to recruit a mix of applicants with different characteristics.

    Note: Multiple Lists are only permitted in the Match. This option will not be available in MPII.

Certify Your Rank Order List

Certifying the Rank Order List indicates that the rankings are complete and the Rank Order List is ready to be used in the matching process. You must certify the Rank Order List in order for it to be used in the matching process.

All Rank Order Lists must be certified by the Rank Order List deadline. You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline.

  • To Certify Your Rank Order List
    • Press Submit for Certification (at the bottom of your Rank Order List) once you have added all your applicants and they are in the desired order of preference.
    • The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.
    certify rank order list

    There are three ways to verify that the list has been certified:

    • A green banner will be displayed at the top of the Rankings page
    • certify banner

    • In the Rankings section of your Dashboard, it will indicate that the Rank Order List has been certified
    • certify statement

    • You will be sent an email confirming the certification

    Do not call CASPR support to confirm that your Rank Order List has been certified.

You can make changes to the list even after it is certified, until the Rank Order List deadline. If you make changes to a list after it is certified, the list will become uncertified and you will have to re-certify the list before the Rank Order List deadline in order for it to be used in the matching process.

You are strongly encouraged to enter and certify your Rank Order List well before the deadline date to avoid potential system access problems near the deadline.

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:

    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.