NMS Match System Guide for Colleges

Access the System

• Log Into the NMS Match System

  You can access the NMS Match System by selecting the Log In button in the top-right corner of the screen.

  To log into the NMS Match System for the first time, the college's primary contact will need to enter the login credentials provided to your college in July, 2024. The primary contact can set up secondary users from the college who will also have access to the college's information.

• Forgot Password?

  If you do not know your password, please use the Forgot Password? link provided on the NMS Match System login page and follow the instructions to reset your password.

  

  
  

• Update Account Information

  You can change your email, password and security questions in the Account section of the NMS Match System.

  The initial password for your college's primary contact is assigned and can be changed if desired. If you change your email or password, you will have to use the new values for subsequent logins to the NMS Match System.

  Security questions and answers are not set initially in the NMS Match System, although we recommend you add them.

  Ensure your email address is correct, as all CASPR correspondence, including Match results, will be sent to that email address.

• Add/Manage Secondary Contacts

  Primary contacts can add and remove new secondary users who will have access to their college's information in the NMS Match System.

  A secondary user can view, manage, and change all college information, however they are not allowed to create or manage other users. They will also be copied on relevant automated emails (e.g., reminders, results etc.) sent to the primary contact from the NMS Match System.

  Add Users:

  • Select the Account option from the NMS Match System menu
  • Select the Manage Users button in the Users section of the Account page
    
    
    
    
  • Select the Add New User button.
    
    
    
    
  • Provide the person's name, phone number, and email address
  • Select the Add button. This will automatically send an email to the user prompting them to create their own unique login credentials in the NMS Match System. If the user already has an account in the NMS Match System, your college will be added to their list of options when they log into their account.

  Remove User:

  If you remove a secondary user, they will no longer have access to your college in the NMS Match System and will not receive any communications about your college from the NMS Match System.

  • Select the Account option from the NMS Match System menu.
  • Select the Manage Users button in the Users section of the Account page.
    
    
    
    
  • Select the X located next to the user's name from the list of users for your college.
  • Confirm that you want to remove the user by selecting OK.

Manage College Information

After you log into the NMS Match System, you are presented with a Dashboard. The Dashboard provides summary information about your college.

• Update College Information

  Select the Profile option from the NMS Match System menu to update the name, title, and telephone number of your college's contact person.

  To edit the profile information, select the Edit button next to the information you want to change, update the information, and press the Save button.

  Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

  Note: You will not be able to make edits to the Profile information for your college from the Rank Order List deadline until the results are released for each phase of CASPR.

• View Registered Students

  To view the list of your registered students, select the View button from the Students section of the Dashboard.

  • Read more about the List of Registered Students.

• View Match Results

  Match result information for your college will be accessible from the Dashboard on the Match Status Days for the Match and MPII.

  • Read more about CASPR Results for Colleges.

Manage Student Information

• Provide College Material for a Student

  Colleges must enter a GPA and Class Rank, and upload a Transcript, Clinicals, and Dean's Letter (select yes or no) as PDF documents for each of their students.

  
  

  Access Profile Page for a Student

  • From the List of Your Students, select the View button for the student.
    
    
    
  • The Student Profile page has fields for the GPA, Class Rank, Transcript, Clinicals and Dean's Letter to be provided by the college.
    
    

  
  

  Enter GPA and Class Rank

  • Select the Edit button next to the information you want to change.
    GPA must be entered as a numeric value between 0 and 4.00. Class rank must be a number, followed by a slash, followed by another number (e.g., 4 / 42).
  • Update information, and press the Save button.

  
  

  Upload Transcript and Clinicals

  • Select the + Upload PDF Document link.
  • Browse to the PDF document on your computer that you want to upload and press the Save button.
    • What do I do if the system says my uploaded PDF is incompatible?

  
  

  Dean's Letter

  You must indicate whether or not you will upload a Dean's letter for each student

  If you will provide a Dean's Letter:

  • Select the Edit button next to Dean's Letter field.
  • Select Yes.
  • Select the + Upload PDF Document link.
  • Browse to the PDF document on your computer that you want to upload and press the Save button.
    • What do I do if the system says my uploaded PDF is incompatible?

  If your college will not provide a Dean's Letter:

  • Select the Edit button next to Dean's Letter field.
  • Select No.
  • Select Save button.

  
  

  College Material Status

  Once all required information and documents from the college have been provided for a student, the status in the School Documents section for that student in the List of Your Students will change to Complete. The information and documents will be added to any application(s) submitted by that applicant.

• View Detailed Application and Rank Status

  Access the Profile Page for a Student by selecting the View button for the student in the List of Your Students.

  

  
  

  On the Student Profile page, there are sections that show the applicant's detailed progress for Applications and Rankings.

  

  
  

  The Application section shows whether the applicant has provided the required information in the Applicant Information Form and Document Uploads section. As the applicant fulfills these requirements, the status will change from Incomplete to Complete. The system also shows you the number of reference letter requests the applicant has made and how many letters have been received. Applicants who have not submitted any applications will have the Submitted Application field marked asIncomplete. When applications are submitted, the number of submitted applications will be shown.

  The Ranks section shows the number of ranks the applicant has entered into their Rank Order List. It also indicates whether or not the list has been certified. Only certified Rank Order Lists will be used in the matching process.