After you log into the NMS Match System for a track, you can access your applications from the Your Applications option from the menu, or by pressing the Review button in the Applications section of the Dashboard.
1. Application Settings
You can edit the following information on the Application Settings page:
- Application Deadline
This is the application deadline date for your program. By default, all programs are given a default application deadline date of October 31, 2023. You may extend the application deadline date for your program up to February 15, 2024. Applications will close for applicants at 11:59 p.m. Eastern Time on the application deadline date.
Once the deadline date has been set, you should avoid changing the deadline to an earlier date, as some applicants will have seen the original date and not be aware of the new deadline. If you wish to reopen applications to your program after it has been closed, you can do so by updating the application deadline date to a later date.
Tags can be used to help categorize applications according to criteria important to your program. Tags are defined and customized by each program. You can define whatever tags are appropriate for your program, and you can assign multiple tags to an application. Tag names are limited to 25 characters.
- Rating Categories
Rating Categories can be used to help you score and evaluate applications according to criteria important to your program. Rating Categories are defined and customized by each program. Rating Category names are limited to 50 characters.
When you rate an application, each category can be given a score from 1-10. The system will calculate the average (mean) score across all categories for each application you review.
Note: Tags and Rating Categories are only visible to Program Directors and secondary users on your NMS Match System account. Applicants and COPM Representatives do not have access to your tags or ratings.
By default, your program will receive a daily digest email that provides a summary of all changes that have occurred to your list of applications in the last 24 hours - including new pending applicants, new application submissions, and new reference letters or documents received. The email is sent once per day only if changes have occurred. If you have set up any secondary users for your program, they will receive a copy of the email as well.
If you want to stop receiving the daily digest email, choose Off.
- Application Deadline
You can filter the list of applicants that have applied to your program on any combination of the following criteria:
- Applicant Name
Enter a name (first, last, and/or middle), or part of a name.
- Applied to Track
If your program offers more than one track, applicants can identify on their application which of your tracks they are interested in. You can filter by the track(s) chosen by the applicant.
- Received After Date
Find applications submitted after a particular date. This can be helpful if you want to search for new applications.
- Review Status
Select one of five review statuses (Reviewed, Rejected, Selected for Interview, Interviewed, Will be Ranked) that you have assigned to the application.
- Applicant Name
3. List of Applications
The List of Applications shows all applicants who have selected your program in the NMS Match System. If your program offers more than one track, all applicants to any of your tracks are included in the list.
The list of displayed applications can be sorted by clicking on a column heading in the display.
Applications can be PENDING or SUBMITTED. An application is PENDING if the applicant has selected your program to potentially receive an application but has not yet submitted their application information to your program. You have access to the contact information for PENDING applications, but not the full contents of the application. Applicants who add your program as a pending application may remove your program at a later date and not submit a complete application to your program.
A SUBMITTED application is a formal application to your program. Submitted applications have the date of submission listed in the Submitted column. A submitted application contains all application material submitted by the applicant. Submitted applications cannot be withdrawn by the applicant. The only content in a submitted application that can change is the Supplemental Material and reference letters. You will be notified by email of any changes to a submitted application.
4. View Individual Applications
You can access an individual application by selecting the link attached to the applicant's name.
- For a submitted application, you have access to the full contents of the application, excluding any references or school material that have not yet been submitted. The application content can be viewed using the tabs at the bottom, or you can download the full application as a single PDF document.
- You can assign tags to help categorize your applications. Application tags are customized by each program and are defined in the Application Settings section.
- You can assign a review status to the application to help keep track of your progress in the evaluation process. The review status can be set to one of the following - Reviewed, Rejected, Selected for Interview, Interviewed, Will be Ranked.
You can rate the application according to Rating Categories that are customized by each program, as defined in the Application Settings section. When you rate an application, you can assign a score from 1-10 for each category. The system will calculate the average (mean) score across all categories for each application.
You can also enter a comment about the application on the Edit Rating page. Comments are limited to 500 characters.
Note: Tags, ratings, and comments are only visible to programs. Applicants and colleges do not have access to your tags, ratings, or comments.