Rankings User Guide for Internships

The 2021 APPIC Match


Rankings User Guide for Internships

The 2021 APPIC Internship Matching Program


Key Dates

Phase I
System Opens For Rankings January 18, 2021
Rank Order List Deadline February 5, 2021 at 11:59 p.m. ET
Phase II
System Opens For Phase II Updates February 24, 2021
System Opens For Rankings February 25, 2021
Rank Order List Deadline March 15, 2021 at 11:59 p.m. ET

You will not be able to access the NMS Match System to enter or certify a Rank Order List after the Rank Order List deadline indicated above for each Phase of the Match. You are strongly advised to enter your rankings and certify your Rank Order List(s) well before the Rank Order List deadline to avoid potential system access problems near the deadline.

Enter Rankings

If your training site offers more than one program in the Match, you must enter and certify a separate Rank Order List for each program offered by your training site in the Match.

  • Add an Applicant to the List
    • Start typing in the search box to find the applicant you want to rank. Applicants can be searched by Match Code Number, last name or first name.

      Withdrawn applicants will be indicated with a Withdrawn flag when you search and add them to your Rank Order List. You are strongly encouraged to leave the withdrawn applicant ranked on the Rank Order List. Withdrawn applicants can reinstate themselves in the Match any time prior to the Rank Order List deadline. If you leave the withdrawn applicant on the Rank Order List and the applicant is reinstated prior to the deadline, that ranking will be used in the Match. If the applicant remains withdrawn, that ranking will not be used in the Match, and the Rank Order List will be processed as if you had not ranked the withdrawn applicant.

      Applicants who obtain a position in Phase I of the Match will be removed from the NMS Match System and cannot be ranked by programs in Phase II of the Match.

    • Select the applicant you want to rank from the search results. Since the match processing is based on the Match Code Number, make sure the 5-digit Match Code Number shown for the applicant you select correctly identifies the applicant you wish to rank.

    • Press the Add to List button to add the applicant to your list.

      The following information will be shown for each applicant on your Rank Order List:

      • Match Code Number
      • Last Name, First (and Middle) Name
      • School/university name
      • Doctoral Program type
      • Degree
      • Accrediting body under which the applicant's doctoral program is accredited, if any. The accreditation information has been provided to NMS by each doctoral program and is not guaranteed to be accurate by NMS or APPIC. Current accreditation information can be obtained from the appropriate accrediting body.

      Applicants should be entered in rank number sequence, with your most preferred applicant as rank #1, your next most preferred applicant as rank #2, and so on. You may add as many applicants as you wish.

    Add applicants to your Rank Order List
  • Reorder the Ranks
    • To move or reorder a rank, use the drop-down menu attached to the rank number. Select the number where you want the applicant to be ranked.
    Reorder Rank Order List
  • Import Your Rankings From a File

    Most programs should add applicants using the search and add interface provided on the Rankings page. However, if you have a very long list of applicants to rank (e.g., more than 25 applicants) and you have a pre-existing file of those applicants, you may find it easier to import a file of your rankings into the NMS Match System.

    To import a Rank Order List into the NMS Match System, you need to generate a comma-separated text file with the Match Code Numbers of the applicants to be ranked.

  • Print Your Rank Order List

    You should print a copy of your final certified Rank Order List for your records.

    Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.

    You will be able to view and print your Rank Order List(s) until 3 days after the Match Results Release Date for each Phase of the Match.

    print rank order list

Manage Special Cases

  • Reverting Unfilled Positions

    Reverting unfilled positions allows you to move one or more positions that remain unfilled from one Rank Order List to a second Rank Order List within the match processing, so that an attempt can be made to fill the available position(s) with applicant(s) on the second list.

    Note: Reversions are only permitted in Phase I of the Match.

  • Submitting Multiple Lists

    Some programs may have special requirements that can only be satisfied by submitting more than one Rank Order List for a single program. This feature is useful if a program needs to recruit a mix of applicants with different characteristics.

    Note: Multiple Lists are only permitted in Phase I of the Match.

Certify a Rank Order List

Certifying the Rank Order List tells NMS that the rankings are complete and the Rank Order List is ready to be used in the Match. You must certify the Rank Order List in order for it to be used in the Match.

You can make changes to the list even after it is certified, until the Rank Order List deadline. If you make changes to a list after it is certified, you simply have to certify the list again before the deadline in order for it to be used in the Match.

You are strongly encouraged to enter and certify your Rank Order List well before the deadline date to avoid potential system access problems near the deadline.

  • To Certify the Rank Order List
    • Press the Submit for Certification button (at the bottom of your Rank Order List) once you have added all your applicants and they are in the desired order of preference.
    • The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.
    certify rank order list

    There are three ways to verify that the list has been certified:

    • In the Rankings section of the program Dashboard, it will indicate that the Rank Order List has been certified
    • certify statement

    • A green banner will be displayed at the top of the Rankings page
    • certify banner

    • You will be sent an email from NMS confirming the certification

    Do not call NMS to confirm that your Rank Order List has been certified.

    You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline.

All Rank Order Lists must be certified by 11:59 p.m. ET on the Rank Order List deadline date (February 5, 2021 for Phase I of the Match and March 15, 2021 for Phase II of the Match).

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:


    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.