Account User Guide for Internships

The 2023 APPIC Match

Account User Guide for Internships

The 2023 APPIC Internship Matching Program

NMS Match System System Access

  • Log Into the NMS Match System

    You can access the NMS Match System by selecting the Log In option in the menubutton in the top-right corner of the screen.

    To log into the NMS Match System you will need to enter both the email address and password that you previously set up in the system (e.g., when you registered your training site for the Match).

    If you have more than one program registered in the Match, you will be presented with a list of the programs after you log into the system. You must select a program from the list in order to reach the Dashboard page for the program.

  • Forgot Password?

    If you do not know your password, please use the Forgot Password? link provided on the NMS Match System login page and follow the instructions to reset your password.

    forgot password

    If you cannot remember the answers to your security questions, please contact NMS for assistance.

    Please Note: You will need your password to certify your Rank Order List. It is advised that you use a password you can remember, rather than a randomly generated password that is saved in your browser.

  • Update Account Information

    You can change your email, password and security questions in the Account section of the NMS Match System.

    Ensure your email address is correct as all Match communications, including your training site's Match results, will be sent to that email address. For training sites with unfilled positions in Phase I, your email address will be included on the List of Participating Internships for Phase II of the Match that is posted on the Match website after Phase I.

    • If you are responsible for more than one program, any changes you make to your Account information will apply to all of your programs.
    • If you change your email or password, you will have to use the new values the next time you log into the NMS Match System.

    Changes to Training Site and Program information should be made in the Profile section.

  • New/Changed Training Director

    If there is a change in Training Director, the following information should be updated in the NMS Match System:

    • Account Section: Email address, password, security questions
    • Profile Section: Training Director name, phone, fax, mailing address if necessary

    If possible, you should work with the former Training Director to update this information. The former Training Director can log into the system, enter your email address and provide a temporary password for you in the Account section. You can then log in with your email address and the temporary password, and update the password and the rest of the information as required.

    If the former Training Director is not available and you do not have access to the login credentials created by the former Training Director, you must send a signed request to NMS, on the training site's letterhead, providing your email address and requesting that NMS update the login information for your training site. The letter can be sent to

Manage Your Program(s)

After you log into the NMS Match System for a program, you are presented with a Dashboard. The Dashboard shows your program’s current participation status in the Match, the number of positions being offered, any school/university limits set for the program, and information about the program’s rankings for the Match.

Training Directors that have more than one program registered in the Match will be presented with a list of their programs after they log into the system. You must select one program from the list to reach the main Dashboard page for the program.

  • Switch to the Dashboard of Another Program

    If you have more than one program registered for the Match, you can use the Switch button at the top of the Dashboard to access the Dashboard of another program without having to log out of the system.

    switch button

  • Change the Number of Positions Offered by a Program

    Phase I

    You should ensure that the number of positions to be filled in the Match is correct for each program. The number of positions to be filled for a program can be changed, if necessary.

    • Select the Edit button in the Positions section of the Dashboard
    • Select the appropriate number of positions to be filled and press Submit.

    The number of positions offered can be changed in the NMS Match System until the Rank Order List deadline for Phase I.

    Phase II

    All positions left unfilled in Phase I of the Match are to be offered in Phase II. Positions that become available after Phase I of the Match, such as positions for which funding becomes assured after the Phase I Rank Order List deadline or newly created positions, may also be offered to eligible applicants in Phase II of the Match.

    You are not able to change the number of positions offered by a program in Phase II using the NMS Match System.

    Requests to change the number of positions offered by a program in Phase II, or to add a training site or program to Phase II, must be submitted to NMS in writing. The request must be submitted on your training site’s letterhead, signed by the Training Director, and must indicate: the name of the training site; the name and Match Code Number of the program; the number of positions to be offered in Phase II by the program; and, the reason why the addition or removal of position(s) in Phase II is required. The request must be sent to NMS as a scanned email attachment sent to and must be received at NMS as soon as possible, and no later than 5:00 p.m. Eastern Time on March 15, 2023

  • Participation Status - Withdraw or Reinstate a Program

    The Status section of the Dashboard shows the program's participation status in the Match. All registered programs that intend to offer positions in 2023 should have a status of Active.

    If the program is no longer offering positions in 2023, it should withdraw from the Match. If you have withdrawn a program but now want that program to participate in the Match, you can reinstate that program prior to the Rank Order List deadline.

    If your program has positions available but no acceptable applicants, you should not withdraw the program but should certify a Rank Order List with no ranks.

    To withdraw from the Match:

    • Select the Edit button in the Status section of the Dashboard
    • Select a reason for withdrawing
    • Enter your password and press Submit.
    edit status

    To reinstate the program in the Match:

    • Select the Edit button in the Status section of the Dashboard
    • Follow the instructions provided on the screen to complete the reinstatement process.
  • University/School Limits

    You can attempt to limit the number of applicants from any one university/school who are matched to a single program using University/School Limits. You must set an Initial Limit and Final Limit to be used by the matching algorithm. The limits are entered on the program's Dashboard in the NMS Match System.

    • Select the Edit button in the University/School Limits section of the Dashboard
    • Select the appropriate Initial Limit and Final Limit
    • Press the Submit button

    Consult the University/School Limits page for more information about how this feature works and how to set the correct Initial Limit and Final Limit.

  • Add a New Program to Your Training Site

    Use the Add New Program button in the Account section to add an additional program to your training site.

    To add a new program, select the number of positions to be filled in 2023 and edit the description of the new program. The description of the new program must be unique and clearly distinguish that program from any other program offered by your training site. You may also need to modify the description(s) of the previously existing program(s) offered by your training site to ensure the program descriptions clearly identify each program.

    The Program Code Number will be assigned to the new program automatically by the system.

    You can add a program to your training site until January 16, 2023. If you wish to add a program after this date, you will need to contact NMS. Programs cannot be added through the NMS Match System during Phase II.

  • Update Internship and/or Program Information

    Select the Profile option from the NMS Match System menu to update your program description and training site information (training site display name, Training Director name, mailing address, telephone number, and fax number).

    You may edit most of this information until the Rank Order List deadline. However, you cannot change the training site's display name or the program description once the NMS Match System is open for rankings.

    If your training site has more than one program in the Match, any changes you make to the training site information for one program will be made automatically for all programs at the training site. You cannot have different contact information for different programs within your training site.

    To update your Profile information:

    • Select the Edit button next to the information you want to change
    • Update the information
    • Press the Save button

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:

    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.

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