When students register for the Match, each student must identify their doctoral program. It is the responsibility of the Director of Clinical Training (DCT) of each doctoral program to ensure the eligibility of their students who have registered to participate in the Match, and the accuracy of the information provided to the Match by students from their program.
Only students who are enrolled in your specific doctoral program, and not any other doctoral program at your school or university, should be on the list. Review the list to confirm that each student shown on the list is from your doctoral program and is eligible to participate in the Match, and that the list includes all students from your program who you expect to register for the Match.
If no corrections to the list are required, you do not need to contact NMS to confirm that the list is correct. If corrections are necessary, please follow the instructions below for Correcting Information on the List.
Access the List
In December, doctoral programs are sent personalized login credentials and instructions for accessing the NMS Match System. If you do not receive your login credentials by December 7, 2018, please contact NMS.
Student Information on the List
The list displays students who have registered to participate in the Match and who have indicated that they are from your doctoral program. This list is updated in real-time, as students register for the Match and/or update their information.
If any student from your program has indicated that they are respecializing (i.e., already has a doctoral degree in psychology and is now respecializing in a different area of psychology), that information is shown for the student.
Students who registered to participate in the Match but who have subsequently withdrawn are included in the list of registered students, but are shown in the list as "Withdrawn". Please note that withdrawn students can change their status and decide to participate in the Match at any time until the Rank Order List deadline for each Phase of the Match. If you have any questions concerning the status of a student in the Match, you should contact the student directly.
Student Registration After December 31
Students may register for the Match until February 6, 2019. However, any student who tries to register for the Match after December 31, 2018 must have their DCT authorize their registration before it can be processed. This procedure ensures that late registrants are in fact eligible to participate in the Match.
Students registering after December 31 should still initiate their registration in the NMS Match System; however, the student will not be able to complete the registration online. After the student has provided the necessary information and accepted the Applicant Agreement online, the student will be provided instructions and an authorization form to be completed by their DCT.
The authorization form must be signed by the DCT and submitted to NMS to register the for the Match. If it is not convenient for you to sign the student's form, you can send a letter to NMS identifying the student and authorizing the student's registration for the Match. The letter must be on your program's letterhead, and must be signed and dated by the DCT. Registration forms or authorization letters can be sent to NMS as a scanned e-mail attachment sent to email@example.com or by fax to 844-977-0555.
The final applicant registration deadline for the 2019 APPIC Match is February 6, 2019. No student may register for the Match after the deadline, even with the DCT's authorization.
Correcting Information on the List
In most cases, students should be instructed to make corrections themselves, using the NMS Match System. You can then verify the necessary correction has been made by viewing an updated list of students from your program in the NMS Match System. Instructions for specific cases are provided below.
Student Not From Your Program
If any student on the list is not from your doctoral program, print the list, cross the student off and mark them as "NOT AT THIS PROGRAM". This includes any student who may be enrolled in another doctoral program in psychology at your school or university, but not in your specific APPIC DPA program. Write in any additional information you may have to help us identify the correct doctoral program for the student, such as the student's school or university, program type, degree, DCT of the program, etc.
Return the corrected list directly to NMS as soon as possible, either as a scanned e-mail attachment sent to firstname.lastname@example.org or by fax to 844-977-0555. In addition, if you know and can contact the student, you should instruct the student to correct their doctoral program information in the NMS Match System.
If any student on the list is from your doctoral program but will not be eligible to participate in the Match, you must contact that student directly and ensure that the student withdraws from the Match.
Students must withdraw themselves from the Match using the NMS Match System. Students who have registered for the Match cannot be de-registered by NMS.
You can verify that the student has withdrawn from the Match by re-checking the status of the student on the online list. Please note, however, that students can change their withdrawn status for each Phase of the Match at any time until the Rank Order List deadline for that Phase of the Match (Phase I - February 6, 2019, Phase II - March 18, 2019). Therefore, if any registered student from your program is not eligible to participate in the Match you should check the status of the student again on the list on February 7, 2019 and March 19, 2019 (i.e., the day after the Rank Order List deadline for each Phase of the Match) to verify that the ineligible student is withdrawn from the Match. You should notify NMS of an ineligible student only if the student is still active after the Rank Order List deadline.
Incorrect Names or Respecialization Status
If the respecializing status of a student is not shown correctly on the list (i.e., shown for a student who is not respecializing, or not shown for a student who is respecializing), you should instruct the student to correct this information themselves in the NMS Match System.
Do not notify NMS about name changes, such as married names, as the names listed are those provided to us directly by the student.
Students from your program who you think should be registered for the Match but who are not included in the list could be missing for two reasons:
Student is Registered But Not Shown On Your List
This student has not correctly identified your program. Instruct the student to correct the doctoral program information themselves directly in the NMS Match System. In addition, you should obtain from the student the Match Code Number assigned to them by NMS (this Match Code Number will confirm that the student has registered for the Match), then print the online list of students from your program, add the student's name and Match Code Number to the list, and send the corrected list to NMS, either by fax or as a scanned e-mail attachment to email@example.com.
Student is Not Yet Registered for the Match
Contact the student and encourage the student to register as soon as possible. Students register online using the NMS Match System. Do not inform NMS about students who will register for the Match but have not yet done so; the students must register themselves for the Match.
Although the information on the Match web site indicates that students should register by December 1, 2018, NMS will continue to accept student registrations until February 6, 2019. Students will not be able to register to participate in either Phase of the Match after February 6, 2019.