Applications
Applications
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How do I get applications?
Applicants submit applications to residencies using the NMS Match System, and residencies access applications in the NMS Match System.
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What does it mean to recruit and interview in compliance with relevant institutional and statutory guidelines?
Every employer has rules that must be followed when recruiting and interviewing applicants. The rules will take into account ethical principles and regulations that enforce such things as equal opportunity and non-discrimination in hiring practices. It is expected that program Program Directors will be familiar with their institutional policies, or consult their Human Resource departments for further information, and follow best practices in this area.
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When can I start reviewing submitted applications?
Starting on October 7, 2025, the Application Service will be open for all registered applicants and residencies. Each residency sets its own application deadline. Applications can be reviewed as soon as they are submitted by applicants.
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What is included in the MedPhys Match application?
The MedPhys Match application includes a standard set of personal, education, employment information - including US and Canadian work status, ABR and CCPM membership, and disclosure of academic and professional liability. Applications will also include a Personal Statement, CV, Transcripts for undergraduate and medical physics related coursework, TOEFL (if applicable), GEPRC (if applicable) and between 2-3 reference letters.
If your residency has additional application requirements, please ensure they are listed on your website and communicated to applicants so they can include them as Supplemental Material in their application.
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What is a PENDING application?
An application is PENDING if the applicant has selected your residency in the Application Service but has not yet submitted their application information to your residency.
You have access to the contact information for PENDING applications so you can reach out to the applicant to introduce yourself and provide more information about your residency, if desired.
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Why can't I see applicant documents for a PENDING application?
You cannot see the details of a PENDING application because the applicant has not yet chosen to submit their application to your residency. Applicants who add your residency as a PENDING application may remove your residency at a later date.
The purpose of showing you the PENDING application is to give you visibility into applications that are in progress. You have access to the contact information for PENDING applications so you can reach out to the applicant to introduce yourself and provide more information about your residency, if desired.
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Can applicants see the contents of their reference letters?
No. Reference letters can be viewed by reference writers and residencies, but not by applicants.
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Can applications be submitted before reference letters are received?
Yes, applicants do not need to wait for their reference letters to be received before submitting their applications. When a reference writer uploads their letter, the submitted application will be updated automatically and then you will be notified that the application has a new reference letter included.
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Can applicants change or update an application after submission?
Applicants cannot change the core application components after submission. However, they are able to attach a supplemental material document to a submitted application, or replace an existing supplemental material document with a new one.
If you need an applicant to provide additional information after submission, instruct them to provide the necessary information as a Supplemental Material document.
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What do I do if I am interested in an applicant who is not in the NMS Match System?
Contact the applicant and tell them to register for the MedPhys Match as soon as possible. Only applicants who are registered for the MedPhys Match can send applications through the Application Service.
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