|System Opens For Rankings||March 4, 2024|
|Rank Order List Deadline||March 20, 2024 at 11:59 p.m. Eastern Time|
You will not be able to access the NMS Match System to enter or certify a Rank Order List after the Rank Order List deadline. You are strongly advised to enter your rankings and certify your Rank Order List well before the Rank Order List deadline to avoid potential problems near the deadline.
If your residency offers more than one program in the MedPhys Match, you must enter and certify a separate Rank Order List for each program.
Add an Applicant to the List
Start typing in the search box to find the applicant you want to rank. Applicants can be searched by Code Number, last name or first name.
Withdrawn applicants will be indicated with a Withdrawn flag when you search and add them to your Rank Order List. You are strongly encouraged to leave the withdrawn applicant ranked on the Rank Order List. Withdrawn applicants can reinstate themselves in the MedPhys Match any time prior to the Rank Order List deadline. If you leave the withdrawn applicant on the Rank Order List and the applicant is reinstated prior to the deadline, that ranking will be used in the MedPhys Match. If the applicant remains withdrawn, that ranking will not be used in the MedPhys Match, and the Rank Order List will be processed as if you had not ranked the withdrawn applicant.
Select the applicant you want to rank from the search results. Since the MedPhys Match processing is based on Code Numbers, make sure the 5-digit Code Number shown for the applicant you select correctly identifies the applicant you wish to rank.
Press the Add to List button to add the applicant to your list. Applicants should be entered in rank number sequence, with your most preferred applicant entered first as rank 1, your next most preferred applicant entered next as rank 2, and so on. You may add as many applicants as you wish.
Delete Applicant from the List
- To delete a rank, press the X next to the applicant's name.
Reorder the Ranks
- To move or re-order a rank, use the drop-down menu attached to the rank number. Select the rank number where you want the applicant to be ranked.
Import the Rankings From a File
Most programs should search and add applicants to their Rank Order List using the web-based interface on the Rankings page. However, if you have a very long list of applicants to rank and you have a pre-existing file of those applicants, you may find it easier to import a file of your rankings into the NMS Match System.
To import a Rank Order List into the NMS Match System, you need to generate a comma-separated text file with the MedPhys Match Code Numbers of the applicants to be ranked. Review the instructions found at the link below to read more on how to import a file of your rankings.
Import Your Rankings From NMS Interview
If you used NMS Interview to schedule your interviews, you can import into your Rank Order List the applicants who scheduled interviews with your program. If some applicants who you invited to interviews did not schedule themselves, or if you scheduled interviews with some applicants outside of NMS Interview, those applicants will not be imported but can be added to your list after the import is complete.
- Log in to the NMS Match System
- Select Rankings from the menu
- Select the link to import applicants from Your Scheduled Interviews near the top of the page. This link is only shown if no applicants are on your Rank Order List.
- If your residency had multiple Interview Types, you can specify the Interview Type from which you want the system to import scheduled applicants.
- Follow the instructions on the screen to complete the import.
After the import is complete, you may add additional acceptable applicants to your list, remove any unacceptable applicants, and reorder applicants using the web interface.
Print Your Rank Order List
You should print a copy of your final certified Rank Order List for your records.
Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.
You will be able to view and print your Rank Order List(s) until 4 days after the MedPhys Match Results are released.
Manage Special Cases
No Applicants to Rank
If the program has position(s) available that you would like to fill but you have no acceptable applicants to rank for the program, you should certify a Rank Order List with no ranks.
Reverting Unfilled Positions
Reverting unfilled positions allows you to move one or more positions that remain unfilled from one Rank Order List to a second Rank Order List, so that an attempt can be made to fill the available position(s) with applicant(s) on the second list.
Submitting Multiple Lists
Some programs may have special requirements that can only be satisfied by submitting more than one Rank Order List for a single program. This feature is useful if a program needs to recruit a mix of applicants with different characteristics.
Certify the Rank Order List
Certifying the Rank Order List tells NMS that the rankings are complete and the Rank Order List is ready to be used in the MedPhys Match. You must certify the Rank Order List in order for it to be used in the MedPhys Match.
You can make changes to the list even after it is certified, until the Rank Order List deadline. If you make changes to a list after it is certified, the list will become uncertified and you will have to certify the list again before the Rank Order List deadline in order for it to be used in the MedPhys Match.
You are strongly encouraged to enter and certify your Rank Order List well before the deadline date to avoid potential problems near the deadline.
Certify Your Rank Order List
- Press Submit for Certification (at the bottom of your Rank Order List) once you have added all your applicants and they are in the desired order of preference.
- The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.
There are three ways to verify that the list has been certified:
- A green banner will be displayed at the top of the Rankings page
- In the Rankings section of your Dashboard, it will indicate that the Rank Order List has been certified
- You will be sent an email from NMS confirming the certification
Do not call NMS to confirm that your Rank Order List has been certified.
All Rank Order Lists must be certified by 11:59 p.m. Eastern Time on the Rank Order List deadline March 20, 2024. You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline.
The online NMS Match System is designed to be used with the security and features of modern web browsers.
We recommend using the most up to date version of one of the following browsers:
If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.