Things to Know
Information and instructions to help programs prepare and submit their Rank Order Lists for the Match will be posted by February 23, 2018.
|NMS Match System Opens For Rankings||March 6, 2018|
|Rank Order List Deadline||March 21, 2018 at 11:59 p.m. ET|
The matching algorithm is designed such that it cannot be gamed or manipulated.
The only strategy is to rank your choices in order of your true preferences, without considering how you expect to be ranked by any applicant.
Rank all applicants that would be acceptable. Submitting a longer list of applicants may reduce your chances of being left with unfilled positions.
Do not rank any applicant that you consider unacceptable (i.e., you would not want to be matched to that applicant, even if you may not fill a position). You can only be matched to applicants that appear on your Rank Order List.
The MedPhys Match provides options that can assist residencies in satisfying specific requirements or objectives they may have in resident recruitment. In particular, two options available that may be of interest to some programs are described below:
A residency may submit multiple Rank Order Lists for a single program or track. This option is most often used where residencies wish to match with a desired mix of applicants with specific characteristics - for example, to ensure a minimum number of matched applicants are from one school, or from a specific under-represented group.
A residency that is offering multiple tracks, or that submits Multiple Lists for a single track, will not know if it will ultimately be successful in filling all of its available positions from each Rank Order List. In this situation, a residency can move an unfilled position from one Rank Order List to another within the match processing, so that the position may be filled from the second Rank Order List, in order to maximize the number of positions filled in the residency.
Detailed information on how to use these options, and how to submit the necessary information to NMS in order to implement these options within the match processing, will be provided to interested programs by February 23, 2018.
Any residency that is wondering if their special situation can be accommodated within the MedPhys Match, or is considering not participating in the MedPhys Match because they do not think their specific requirements can be satisfied, should contact NMS to discuss their situation.
These options, used individually or together, enable NMS to accommodate many special requirements, while still maintaining the integrity of the ranking and matching processes. Some representative examples of where these options may be applicable to the MedPhys Match are provided below. However, there may be other scenarios, not listed, that can be accommodated by these options.
Examples of Special Requirements
The examples provided below are representative only and do not provide a comprehensive list of all special situations that can be accommodated. If you are uncertain as to whether the MedPhys Match can accommodate your special requirements, please contact NMS to discuss your situation.
- A residency that offers some positions in two separate programs (tracks) - Program A (very popular) and Program B (less desirable) - is concerned that it may not fill all of its positions in Program B; if that happens, the residency would be willing to match with more applicants in Program A in order to fill all available positions at the residency. The residency can use the reversion option to move any unfilled positions from Program B to Program A within the match processing, so that the positions can be filled with additional applicants in Program A.
- A graduate program has guaranteed a residency position at one of several affiliated programs to its students if the students are unable to match to a program that they prefer over the affiliated programs. The reversion option can be used to allow the affiliated programs to comply with their commitment to the graduate program while still being able to recruit outside applicants.
- A program receives additional funding for an extra position, but the conditions of the funding require that the extra position be filled by a student from a certain graduate program. The multiple list option can be used to allow the program to specify that at least one of its matched applicants must be from that graduate program. If the position is not filled because the program’s desirable applicants matched to other positions that they prefer, the position can be left unfilled so that the program can try to recruit another applicant from the specified graduate program after the Match.
- A large program would like to improve diversity by ensuring that at least one of its matched applicants is from a specific group (gender, ethnicity, language, etc), but the program does not want to have unfilled positions if the program is unable to match with an acceptable applicant from that group. The program can use the multiple list option to give priority to filling at least one position from the group, while allowing for matching with more than one applicant from that group if that is consistent with their overall preferences. In addition, the program can use the reversion option to ensure that, if all ranked applicants from that group match to programs they prefer, the program can still fill all its positions with other acceptable applicants (even though that may not meet their diversity preferences).
- A program with multiple positions would like to rank several applicants from a specific group (e.g., from one graduate program) but does not want to give special priority to the group, and would like to limit the number of applicants matched from the group. The program can use the multiple list option to offer their positions in the match in a manner consistent with their overall ranking preferences while ensuring the program does not match with more than a specified maximum number of applicants from the group.