Applications are submitted to and reviewed by programs independently of the MedPhys Match.
You are free to accept applications and evaluate applicants in any manner you like.Many programs use the Medical Physics Residency Application Program (MP-RAP) provided by AAPM.
To minimize confusion for applicants, programs that participate in both MP-RAP and the MedPhys Match should ensure that information such as residency and program names are consistent in both systems.
Prior to the Rank Order List deadline, you must provide complete and accurate information to your applicants concerning the position(s) being offered in the MedPhys Match, including all institution and residency program policies related to eligibility requirements for appointment, compensation for residents and accreditation status of the residency program.
In order to submit your Rank Order List(s) by the deadline, all your applicant interviews should be completed before that deadline date.
You are reminded that, according to the Residency Agreement, you may not require any commitments from applicants or make any offers of appointment to applicants prior to the release of the MedPhys Match results. You must also conduct your recruitment and interviews in compliance with relevant institutional and statutory guidelines, which may include non-discriminatory practices.
A program may voluntarily inform an applicant that it intends to rank the applicant. Similarly, an applicant may voluntarily inform a program that they intend to rank the program. However, neither the program nor applicant may ask or prompt the other side for this information. Furthermore, while you may freely discuss any matter with an applicant, neither programs nor applicants may disclose information about the positioning of any applicant or program on a Rank Order List.
List of Registered Applicants
Residencies participating in the MedPhys Match can log in to the NMS Match System to access a List of Registered Applicants. The list shows the name and the Code Number assigned to each applicant who is registered to participate in the MedPhys Match.
Only applicants who are registered for the MedPhys Match can be included on your Rank Order List. Check that all applicants you intend to rank are included in the List of Registered Applicants.
If you wish to rank an applicant who does not appear in the List, contact the applicant and encourage them to register for the MedPhys Match as soon as possible.