Application Service Overview
The Application Service is an online tool that allows applicants to send applications to residencies, and allows residencies to organize and evaluate applications submitted by applicants.
Prior to the release of the Match results, residencies must accept and consider applications submitted by applicants through the Application Service. After the release of the Match results, residencies may accept applications submitted from other sources, such as directly from applicants.
Each application is submitted to a residency. If your residency participates in the MedPhys Match with more than one track, applicants will submit a single application to your residency and indicate which track(s) they are interested in.
All core materials required for residency applications are included in the MedPhys Match application.
The Application Service also has a number of tools that you can use to help organize and manage your applications.
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View Tools Available to Program Directors
- View interested applicants and access their contact information before they submit their application information
- Search and filter applications across a wide set of criteria
- Export applicant information into Excel format, or download all consolidated application PDFs to a zip file
- Define and assign tags to help categorize applications according to criteria important to your program
- Create customized scoring schemes to rate your applications
- Add notes and comments about each application
- Assign statuses to applicants to indicate their progress in your review process
The applicant registration fee of $250 USD allows applicants to apply to and match to residencies that participate in the MedPhys Match. You should instruct any applicants interested in obtaining a position at your program to register for the MedPhys Match.
You must provide applicants with your institution and program's policies related to eligibility requirements for appointment.
Deadlines
Each residency is free to set its own deadline date. However, it is recommended that you set your application deadline with enough time to review and evaluate applications. Applicants can update any outstanding reference letters to a submitted application until the Rank Order List deadline.
Please ensure that your residency's website is updated with information about your application deadline, process, and requirements.
All application requirements, including interviews, must be completed early enough so that your Rank Order List(s) for MedPhys Match can be submitted no later than the March 20, 2026 deadline.
Application Contents
The standard application submitted by applicants includes the components listed below. All of the information submitted by an applicant to your residency will be combined into one downloadable PDF file.
You may request that applicants who are granted an interview or are matched to your program provide source documentation directly to your residency, to verify any information in their application.
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Applicant Information
The Applicant Information includes:
- Applicant's name and Match Code
- Contact information, including email, phone(s) and mailing address
- Personal information, including gender, ethnicity, US and Canadian citizenship and work-status
- Education, including undergraduate and medical physics coursework at a minimum
- Employment History (if any)
- ABR Part I and CCPM Certification Status
Note: Applicants will select "Not Registered for Exam" if registration for the ABR Part 1 has not yet opened. Programs should understand this to mean the applicant intends to register in the future. - Disclosure of disciplinary or corrective action
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Personal Statement
Each application will include a Personal Statement uploaded by the applicant. The Personal Statement can be customized for your residency if the applicant chooses to do so.
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CV
Each application will include a CV uploaded by the applicant. The CV can be customized for your residency if the applicant chooses to do so.
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Transcript-CAMPEP Related Coursework
Each application will include an uploaded copy of the applicant's unofficial transcript for medical physics related coursework. The transcript will be unofficial because it is uploaded to the system by the applicant rather than sent directly to your residency from the registrar's office.
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Transcript-Undergraduate
Each application will include an uploaded copy of the applicant's unofficial transcript for undergraduate coursework. The transcript will be unofficial because it is uploaded to the system by the applicant rather than sent directly to your residency from the registrar's office.
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TOEFL (if applicable)
Each application will include an uploaded copy of the applicant's TOEFL score report, if applicable.
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GEPRC Documents (if applicable)
Each application will include an uploaded copy of the applicant's GEPRC documents for any non-accredited medical physics related coursework.
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Letters of Reference
Each application must include two (2) to three (3) reference letters. The applicant may select different reference writers for different residencies, and reference writers may submit customized reference letters to each residency if they wish to do so.
The reference writers are notified by the MedPhys Match of the request for a reference letter, and instructed to upload the reference letter for the applicant as a PDF document. Applicants cannot see the contents of the reference letters, but they are able to monitor the completion of the reference requests.
Applicants are allowed to submit applications to residencies before their chosen reference writers have uploaded their letters. When a reference letter is uploaded for one of your applications, you will be notified by email, and the application in the NMS Match System will be updated automatically to include the newly provided reference letter.
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Supplemental Material (if requested)
If your residency has other information that it would like included as part of its application, you can request that applicants attach this information to their application as Supplemental Material.
Applicants can attach one Supplemental Material PDF document to each application. This document can be updated after the submission of an application; you will receive an email notification from the MedPhys Match if a Supplemental Material document attached to any of your applications has been updated.
If your residency offers multiple programs in the MedPhys Match, the applicant will be able to indicate on the application which program(s) they are interested in.
Access Applications
Applications are accessible online via the NMS Match System. Only programs that are registered for MedPhys Match can receive applications from the Application Service.
The list of applications to your residency will be updated in real-time as applicants select your residency. You will be notified by email when new applications are received.
Application Service User Guide
View instructions for accessing and managing applications in the NMS Match System.
List of Registered Applicants
Residencies participating in the MedPhys Match can log into the NMS Match System to access a List of Registered Applicants. The list shows the name and the Match Code Number assigned to each applicant who is registered to participate in the MedPhys Match. If an applicant chooses to withdraw from the MedPhys Match, you can see their withdrawal status on the List of Registered Applicants.
The List of Registered Applicants will be available by March 2, 2026.
Only applicants who are registered for the MedPhys Match can be included on your Rank Order List. Check that all applicants you intend to rank are included in the List of Registered Applicants. If you wish to rank an applicant who does not appear on the List, contact the applicant and encourage them to register for the MedPhys Match as soon as possible.
