Applications and Interviews

2020 ORMatch


Applications

Prior to the Match, residencies must accept and consider only applications submitted by applicants through the ORMatch Application Service. After the release of the Match results, residencies may accept applications submitted from other sources, such as directly from applicants.


ORMatch Application Service Overview

The ORMatch Application Service is an online tool that allows applicants to send applications to residencies, and allows residencies to organize and evaluate applications submitted by applicants.

NEW The ORMatch Application Service has been significantly enhanced this year to provide more comprehensive information and tools to manage applications.

All core materials required for residency applications are included in the ORMatch application.

The Application Service also has a number of tools that you can use to help organize and manage your applications.

  • View Tools Available to Program Coordinators
    • View interested applicants and access their contact information before they submit all of their application information
    • Search and filter applications across a wide set of criteria
    • Create customized scoring schemes to rate your applications
    • Add notes and comments about each application
    • Define and assign tags to help categorize applications according to criteria important to your site
    • Assign applicants to one of four statuses to indicate their progress in your review process
    • Export applicant information into Excel format

The ORMatch Application Service will open for applicants to submit applications to residencies beginning on October 2, 2019. The applicant ORMatch registration fee of $350 allows applicants to participate in ORMatch and send ten (10) applications to residencies.

Only applicants who register for ORMatch can apply to and match to programs that participate in ORMatch. You should instruct any applicants interested in obtaining a position at your residency to register for ORMatch.


Requirements

Each residency is free to set its own deadline date. However, it is recommended that you set your application deadline no later than January 31, 2020. NMS will only be able to obtain and provide you with verified NBEO Score information for applications submitted by January 31, 2020. Any applicant who submits an application to your residency after January 31 will have to provide you with their verified NBEO Score Data directly.

Please ensure that your residency website and/or ASCO Residency Directory listing are updated with information about your residency's application deadline, process, and requirements.

All application requirements, including interviews, must be completed early enough so that your Rank Order List(s) for ORMatch can be submitted no later than the March 6, 2020 deadline.


Application Contents

The standard ORMatch application submitted by applicants includes the components listed below. All of the information submitted by an applicant to your residency will be combined into one downloadable PDF file.


  • Applicant Information

    The Applicant Infomation page includes contact, demographic, and educational information about each applicant. (This is the same form that was provided to programs in previous years). The Applicant Information page includes:

    • Applicant's name
    • Mailing Address
    • E-mail address
    • Primary and alternate phone numbers
    • Match Code Number
    • Date of birth
    • Gender
    • US citizenship status
    • OE TRACKER Number
    • Optometry School
    • Optometry Grade Point Average (GPA)
    • Undergraduate Major
    • Year of Graduation from Optometry School
    • NBEO scores for the Part I, Part II, Part III, Injections Skill (ISE), and Treatment and Management of Ocular Disease (TMOD) examinations, as reported by the applicant

    Some applicants may not have NBEO Part II, Part III, ISE or TMOD scores at the time of submitting the application. In February, ORMatch will send your residency a file with verified Score Report Data from the NBEO for each application received up to January 31, 2020. If your residency is matched to an applicant, ORMatch will send your residency updated NBEO Score Report Data for the matched applicant(s) in June.

    You may request that applicants who are granted an interview or are matched to your program provide an official NBEO Score Report directly to your program for verification purposes.

  • Letter of Intent

    Each application will include a Letter of Intent uploaded by the applicant. The Letter of Intent can be customized for your residency if the applicant chooses to do so.

  • CV

    Each application will include a CV/Resume uploaded by the applicant. The CV can be customized for your residency if the applicant chooses to do so.

  • OD Transcript (Unofficial)

    Each application will include an uploaded copy of the applicant's OD transcript. The transcript will be unofficial because it is uploaded to the system by the applicant, and it is not sent directly to your residency from the registrar's office.

    You may request that applicants who are granted an interview or are matched to your residency provide an official OD Transcript directly from their school's registrar's office for verification purposes.

  • Letters of Reference

    In order to submit an application, the applicant must identify three (3) individuals who will provide reference letters for the application. The applicant may select difference reference writers for different residencies, and the reference writers may submit customized reference letters to each residency if they wish to do so.

    The reference writers are notified by ORMatch of the request for a reference letter, and instructed to upload the reference letter for the applicant as a PDF document. Applicants cannot see the contents of the reference letters, but they are able to monitor the completion of the reference requests.

    Applicants are allowed to submit applications to residencies before their chosen reference writers have uploaded their letters. When a reference letter is uploaded for one of your applications, you will be notified by e-mail, and the application that you subsequently download from the NMS Match System will include the newly provided reference letter.

  • Supplemental Material

    If your residency has other information that it would like included as part of its application, you can request that applicants attach this information to their application as Supplemental Material. Applicants can attach one Supplement Material PDF document to each application.


If your residency offers multiple programs in the Match, the applicant will be able to indicate on the application which program(s) they are interested in.


Access Applications

Only residencies that are registered for ORMatch can receive applications from the ORMatch Application Service.

Applications are accessible online via the NMS Match System. The ORMatch Application Service will open on October 2, 2019.

The list of applications to your residency will be updated in real-time as applicants select your residency. You will be notified by e-mail when new applications are received.

Directors of Residencies at each school and college of optometry will also have access to the applications submitted to each of their affiliated residency programs that participate in ORMatch.

The ORMatch Application Service User Guide will be available by October 2, 2019

Interviews

In order to submit your Rank Order List(s) by the deadline (March 6, 2020), all your applicant interviews should be completed before that deadline date. You are reminded that, according to the ORMatch Rules you may not make any offers of appointment to, or require any commitments from, any applicant prior to the release of the ORMatch results.

A program may voluntarily inform an applicant that it intends to rank the applicant. Similarly, an applicant may voluntarily inform a program that they intend to rank the program. However, neither the program nor the applicant may ask or prompt the other side for this information.

Furthermore, neither programs nor applicants may disclose information about rank positioning. For example, it is prohibited to make statements like "I will rank you first" or "You are at the top of my list".

List of Registered Applicants

Residencies participating in ORMatch have access to a List of Registered Applicants in the NMS Match System. The list shows the name and unique Match Code Number assigned to each applicant who is registered to participate in the Match.

Only applicants who are registered to participate in ORMatch can be included on a program Rank Order List. Check that each applicant your residency intends to rank is included in the List of Registered Applicants. If you wish to rank an applicant who does not appear in the List, contact the applicant and encourage them to register for ORMatch as soon as possible.

The List of Registered Applicants will be available by January 24, 2020.

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