ORMatch Application Service
The ORMatch Application Service provides a standard set of contact, educational and demographic information for each applicant that applies to the program.
If your program requires any additional supporting documents for an application (e.g., CVs, letters of reference, transcripts, personal statements, etc.), the applicant must send these additional documents to your program directly.
The last day applicants can submit an ORMatch application form to programs using the ORMatch Application Service is January 31, 2018. Programs may still accept applications after this date, but all application information, including NBEO Score Report Data must be provided to the program directly by the applicant. Applicants who may apply to your program after January 31 must still register for and participate in ORMatch to obtain a position at your program.
Each program is free to set its own application requirements and deadline date. Details of your program's application process should be made available to interested applicants on a residency site web site, in the ASCO Residency Site Directory, in a program brochure, or via some other source readily accessible to applicants.
All application requirements, including interviews, must be completed early enough so that your Rank Order List for ORMatch can be submitted no later than the March 2, 2018 deadline.
Only programs that are registered for ORMatch can receive applications from the ORMatch Application Service.
Applications will be accessible online via the NMS Match System. Program Coordinators will have access to a list of applicants who have submitted applications to their program(s) and can download the ORMatch application form for each of their applicants from that list. Program Coordinators will be notified by e-mail when new applications have been submitted to their program(s).
Programs will be able to access applications within 2 business days from when the application is submitted online. The list of applications to your program will be updated nightly and will include all applications posted to your program(s) as of the previous business day.
The application information submitted by applicants has three sections:
The Contact Information includes:
- Applicant's name
- Mailing Address
- E-mail address
- Primary and alternate phone numbers
The Demographic Information includes:
- Date of birth
- US citizenship status
The Education Information includes:
- Applicant's OE TRACKER Number
- Optometry School
- Optometry Grade Point Average (GPA)
- Undergraduate Major
- Year of Graduation from Optometry School
- NBEO scores for the Part I, Part II, Part III, Injections Skill (ISE), and Treatment and Management of Ocular Disease (TMOD) examinations, as reported by the applicant
Some applicants may not have Part II, Part III, ISE or TMOD scores at the time of submitting the application. In February, ORMatch will send your program a file with Score Report Data from the NBEO for each of your applicants. If your program is matched to an applicant, ORMatch will send your program an updated NBEO Score Report for the matched applicant(s) in June. ORMatch can include in the June NBEO Score Report applicants who were accepted into positions during the post-Match process, provided the Program Coordinator requests this information from ORMatch and the applicant confirms acceptance of the position.
In order to submit your Rank Order List(s) by the deadline (March 2, 2018), all your applicant interviews should be completed before that deadline date. You are reminded that, according to the ORMatch Protocols you may not make any offers of appointment to, or require any commitments from, any applicant prior to the release of the Match results.
A program may voluntarily inform an applicant that it intends to rank the applicant. Similarly, an applicant may voluntarily inform a program that they intend to rank the program. However, neither the program nor the applicant may ask or prompt the other side for this information.
Furthermore, neither programs nor applicants may disclose information about rank positioning. For example, it is prohibited to make statements like "I will rank you first" or "You are at the top of my list".
List of Registered Applicants
Residency Sites participating in the Match will have access to a List of Registered Applicants in the NMS Match System. The list shows the name and Match Code Number assigned to each applicant who is registered to participate in the Match.
The List of Registered Applicants will be available by January 17, 2018.