ORMatch Application Service
The ORMatch Application Service is now closed to applicants for the 2018 Match.
Before the Rank Order List deadline, ORMatch will send you a file of all application forms that were submitted to your program through the ORMatch Application Service. The file will include NBEO Score Report Data for each applicant to your program. This file should help you organize applicant information for preparing your Rank Order List.
If your program wishes to receive new applications at this time, you must have the applicant send all of their application material directly to your program. The applicant will not be included in your list of application forms accessible from the NMS Match System, and the applicant will not be included in the Excel file of information and National Board of Examiners in Optometry sent to your program by ORMatch.
Applicants may apply to your program at this time must still register for and participate in ORMatch to obtain a position at your program.
Each program is free to set its own application requirements and deadline date. Details of your program's application process should be made available to interested applicants on a program web site, in the ASCO Residency Directory, in a program brochure, or via some other source readily accessible to applicants.
All application requirements, including interviews, must be completed early enough so that your Rank Order List for ORMatch can be submitted no later than the March 2, 2018 deadline.
Only programs that are registered for ORMatch can receive applications from the ORMatch Application Service.
Applications are accessible online via the NMS Match System. Program Coordinators can access a list of applicants who have submitted applications to their program(s) and can download the ORMatch application form for each of their applicants from that list. Program Coordinators will be notified by e-mail when new applications have been submitted to their program(s).
Programs will be able to access applications within 2 business days from when the application is submitted online. The list of applications to your program will be updated nightly and will include all applications posted to your program(s) as of the previous business day.
The application information submitted by applicants has three sections:
The Contact Information includes:
- Applicant's name
- Mailing Address
- E-mail address
- Primary and alternate phone numbers
- Applicant Match Code Number
The Demographic Information includes:
- Date of birth
- US citizenship status
Education and NBEO Information
The Education and NBEO Information includes:
- Applicant's OE TRACKER Number
- Optometry School
- Optometry Grade Point Average (GPA)
- Undergraduate Major
- Year of Graduation from Optometry School
- NBEO scores for the Part I, Part II, Part III, Injections Skill (ISE), and Treatment and Management of Ocular Disease (TMOD) examinations, as reported by the applicant
Some applicants may not have Part II, Part III, ISE or TMOD scores at the time of submitting the application. In February, ORMatch will send your program a file with Score Report Data from the NBEO for each of your applicants.
If your program is matched to an applicant, ORMatch will send your program an updated NBEO Score Report for the matched applicant(s) in June. ORMatch can include in the June NBEO Score Report applicants who were accepted into positions during the Post-Match process, provided the Program Coordinator requests this information from ORMatch and the applicant confirms acceptance of the position.
In order to submit your Rank Order List(s) by the deadline (March 2, 2018), all your applicant interviews should be completed before that deadline date. You are reminded that, according to the ORMatch Protocols you may not make any offers of appointment to, or require any commitments from, any applicant prior to the release of the Match results.
A program may voluntarily inform an applicant that it intends to rank the applicant. Similarly, an applicant may voluntarily inform a program that they intend to rank the program. However, neither the program nor the applicant may ask or prompt the other side for this information.
Furthermore, neither programs nor applicants may disclose information about rank positioning. For example, it is prohibited to make statements like "I will rank you first" or "You are at the top of my list".
List of Registered Applicants
Residency Sites participating in the Match have access to a List of Registered Applicants in the NMS Match System. The list shows the name and unique Match Code Number assigned to each applicant who is registered to participate in the Match.
You must log in to the NMS Match System to access the list.
Only applicants who are registered to participate in the Match can be included on a program Rank Order List. Check that all applicants your residency site intends to rank are included in the List of Registered Applicants.
If you wish to rank an applicant who does not appear on the List, contact the applicant and encourage them to register for the Match as soon as possible.