Registration Guide

2020 ORMatch


1

Start the Registration Process

The online registration process must be completed by the residency site Program Coordinator.

1.

Use the link in the registration e-mail to start the registration process.
Each residency is sent a unique registration link from ORMatch. Program Coordinators responsible for more than one residency site will receive separate e-mails for each residency and must use the unique link provided in each e-mail to register that residency.

If you have not received a personalized e-mail to register your residency for the Match by August 15, 2019, please contact NMS.

2.

If your residency will not be offering any programs or positions beginning in 2020, do not complete the registration process; instead, use the appropriate link provided in the registration e-mail sent to your residency site to indicate the residency will not be participating in the 2020 ORMatch.

2

Set Up Your Account

Account information is not carried over from previous years. Each Program Coordinator will need to set up a new account in the NMS Match System for the 2020 Match.

1.

Enter the e-mail address of the residency Program Coordinator.
The e-mail address you enter will uniquely identify your account and will be your username for the NMS Match System.

  • If you are responsible for more than one residency, you can use the same account (e-mail and password) for all your residencies.
  • If the e-mail address entered is different from the one pre-populated on the screen, or if an account already exists with that e-mail address, you will need to follow the onscreen prompts to confirm ownership of the e-mail address.
  • What if I want ORMatch communications sent to a different contact?

    The residency Program Coordinator should be the primary contact person for the Match, as they maintain primary responsibility for knowing and following ASCO rules and Match procedures. All communication related to the ORMatch, including Match results, will be sent to the one e-mail address in the NMS Match System connected to each residency site. Keep in mind that some Match communications may include links or passwords that should be kept confidential.

    If you want Match communications sent to a different person instead of the Program Coordinator, you can change the e-mail address after the registration process is completed.

2.

Provide a password and complete the security questions for your account.

Once your account has been created, you can Log Into the NMS Match System. If you quit the registration process before it is completed, you can log in at another time and complete the process.

PLEASE NOTE: To ensure e-mails from NMS are not inadvertently directed to your "Spam" or "Junk Mail" folder, please whitelist all NMS e-mails and/or IPs.

3

Submit Residency and Program Information

Submit Residency
and Program Information

The Residency and Program Information page is where you provide information about your residency and the programs that will be offered in the ORMatch.

If your residency participated in the 2019 ORMatch, information is pre-populated based on the information on file at NMS from the 2019 ORMatch. Please review the pre-populated program information carefully. You may make changes to this pre-populated information as described below.

1.

Residency Information

Contact Information
If any of the information is incorrect, or is not pre-populated on the page, please update that information accordingly.

School Affiliation
The school or college of optometry with which your residency is affiliated will be prepopulated on the page. Please update that information if necessary. The Director of Residencies at your affiliated school or college of optometry will have access to the applications submitted to your program and your ORMatch result.

Accreditation Status
Your residency’s accreditation status with the Accreditation Council on Optometric Education (ACOE) will be pre-populated on the page. Please update that information if necessary. If your residency’s accreditation status changes after your residency is registered for the Match, it is your responsibility to update that information.

Application Deadline Date
You must provide the application deadline date for your residency. This date is included on the List of Participating Programs and determines the final date applicants can send applications to your residency. You can update this information if necessary after registration. An application deadline for your residency may also be included in the ASCO Residency Directory managed by ASCO; you should make sure the deadline date provided is consistent in both places.

Type of Residency
For purposes of ORMatch, each residency is assigned an ASCO Residency Affairs Committee (RAC) recommended title that is based on the program type under which it is accredited by ACOE. This is an internal field that is not displayed to applicants. If the residency type shown on the page for your residency is incorrect or if you have any questions concerning the type of your residency, contact NMS before completing the registration process. You cannot change the type of residency in the NMS Match System.

2.

Program Information

Program Description
Each program offered by your residency in ORMatch must have a program description that includes the ASCO RAC recommended title(s) for the residency. Program Descriptions will be displayed to applicants.

  • Programs with Multiple Areas of Emphasis

    Programs with multiple areas of emphasis should separate titles with a forward slash (e.g., Primary Eye Care/Ocular Disease). You may list no more than two of the following titles in the program description:

    • Brain Injury Vision Rehabilitation
    • Community Health Optometry
    • Cornea and Contact Lenses
    • Family Practice Optometry
    • Geriatric Optometry
    • Low Vision Rehabilitation
    • Ocular Disease
    • Pediatric Optometry
    • Primary Eye Care
    • Refractive and Ocular Surgery
    • Vision Therapy and Rehabilitation

    The program description that you provide has important implications for how your program can be found by applicants when searching for programs they wish to apply to or rank. Programs with more than one area of emphasis should include both primary titles that apply (e.g., Primary Eye Care/Ocular Disease) so that your program will be listed to applicants searching for "Primary Eye Care" as well as those searching for "Ocular Disease". The description you enter will be displayed in the same way in each search result where your program appears.

  • Should I register multiple programs for my residency?

    Many residency offer only one form of training, or "track". Other residencies may offer more than one track, for example, training at different locations. In most cases, residencies that offer more than one track should differentiate these tracks for the purposes of the ORMatch by registering each track as a separate program.

    One Form of Training
    If your residency offers only one form of training, or if it is not desirable for applicants to be able to rank your residency’s track separately in the ORMatch, then your residency should offer only one program in the Match.

    Multiple Forms of Training
    Offering multiple tracks will permit your applicants to rank each of your residency’s tracks separately in the Match, and enable you to rank specific applicants for each track offered by your residency. Each registered track will be identified by a unique 5-digit Code Number and must have information following the track title(s) to distinguish the track (e.g., location).

    If your residency offers more than one track, you must add information following the program title(s) to distinguish the programs (e.g., location). The program description of each program must uniquely and clearly distinguish that program from any other program offered by your residency.

  • Adding a Program

    If you wish to add a program, select the Add New Program link at the bottom of the program information section of the page. You must enter the number of positions to be filled in 2020, provide a program description and press the Add button. You must add information following the program title(s) to distinguish the new program from any other offered by the residency (e.g., location, stipend, etc.). A unique 5-digit program Code Number will be assigned to the program automatically by the system when it is added.

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  • Deleting a Program

    If a program that is pre-populated on the page will not be offering positions in 2020, you should delete the program. Note that every residency registered for the ORMatch must have at least one program. You will not be able to delete a program if it is the only one listed for the residency.

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Positions Available
You must verify or provide the number of positions to be filled in 2020 for each program offered in the ORMatch. You may change the number of positions offered, if necessary, at any time up to the Rank Order List Deadline, March 6, 2020.

3.

Once all the information on the Residency and Program information page has been entered correctly, select the Continue button.

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4

Accept the Program Agreement

You must accept the terms of the Program Agreement for the 2020 ORMatch. Read the Agreement page carefully, as your residency will be committed to abide by the Agreement once it is registered.

5

Registration Confirmation

After the registration process is complete for your residency, you will receive a confirmation by e-mail. The confirmation will include a copy of the Program Agreement, Schedule of Dates, as well as the Code Number(s) and program description(s) for each of your program(s) registered for the ORMatch.

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