Account User Guide for Programs

System Access

• Log In to the NMS Match System

  You can access the NMS Match System by selecting the Log In button in the top-right corner of the page.

  To log into the NMS Match System you will need to enter both the email address and password that were previously set up in the system (e.g., when you registered your program for the Breast Match).

  If you have more than one track registered in the Breast Match, you will be presented with a list of the tracks after you log in to the system. You must select a track from the list in order to reach the Dashboard page for the track.

• Forgot Password?

  If you do not know your password, please use the Forgot Password? link available on the NMS Match System login page and follow the instructions to reset your password.

  

• Update Account Information

  In the Account section, you can change your access credentials (email, password, and security questions) and add an additional user to your program. If you have more than one role in the system (e.g., you are the Program Director for more than one program or are both a Program Director and reference writer), any changes you make to your access credentials will apply to all of your roles. Ensure your email address is correct, as your program's Breast Match results and other correspondence pertaining to the Breast Match will be sent to that email address.

  Program Directors can also update and manage secondary users for the track from the Account page.

• New/Changed Program Director

  If there is a change in Program Director, the following information should be updated for the Program Director role on the Account Page of the NMS Match System:

  • Program Director name, email address, password, security questions

  You should also check the Profile page and update other program contact information, like phone, fax, and mailing address if necessary

  If possible, the former Program Director should update the system to make you the Program Director. They should log into the system, go to the Account page, update the Program Director name, enter your email address, and provide a temporary password for you. You can then log in with your email address and the temporary password, and update your password and the rest of the information on the Account and Profile pages as required.

  If the former Program Director is not available and you do not have access to the login credentials created by the former Program Director, you must send a signed request to NMS, on the program's letterhead, providing your email address and requesting that NMS update the login information for your program. The letter can be sent to breastmatch@natmatch.com.

• Add/Manage Users

  Program Directors can add and remove new secondary users who will have access to their program in the NMS Match System.

  Add Users:

  • Select the Account option from the NMS Match System menu
  • Select the Manage Users button in the Users section of the Account page
    
    
    
    
  • Select the Add New User button.
    
    
    
    

  • Provide the user's name, phone number, email address, and select a permissions level.

    Permissions are assigned at the program level. Users will have the same permissions for all tracks offered by your program. The available permissions levels is:

  • Limited Permissions: A Limited Permissions user can view, manage, and change all program and track information, including rank order lists, but they are not allowed to create or manage other users. They will also be copied on relevant automated emails (e.g., confirmations, reminders, etc.) sent to the Program Director from the NMS Match System.
  • Select the Add button. This will automatically send an email to the user prompting them to create their own unique login credentials for the NMS Match System. If the user already has an account in the NMS Match System, your program will be added to their list of options when they log into their account.

  
  

  Remove User:

  If you remove a user, they will no longer have access to your program and will no longer receive any communications about your program from the NMS Match System.

  • Select the Account option from the NMS Match System menu.
  • Select the Manage Users button in the Users section of the Account page.
    
    
    
    
  • Select the X located next to the user's name from the list of users for your program.
  • Confirm that you want to remove the user by selecting OK.

Manage your Track(s)

After you log into the NMS Match System for a track, you are presented with a Dashboard. The Dashboard shows your track’s current status in the Breast Match, the number of positions being offered, and information about the track’s applications and rankings for the Breast Match.

Programs that have more than one track registered in the Breast Match will be presented with a list of their tracks after they log into the system. You must select one track from the list to reach the main Dashboard page for the track.

• Switch to the Dashboard of Another Track

  If you have more than one track registered for the Breast Match, you can use the Switch button at the top of the Dashboard to access the Dashboard of another track without having to log out of the system.

  

  
  

• Change the Number of Positions Offered by a Track

  You should ensure that the number of positions to be filled in the Breast Match is aligned with your BSO-approved complement. All BSO-approved 2026-2027 fellowship academic year positions at your program must be offered in the Breast Match.

  If you wish to take more or less than your program's BSO-approved complement, the Program Director must submit a Fellowship Complement Increase/Decrease Form to the BSO Training Committee by March 1, 2025. The BSO Training Committee must approve the request prior to the Rank Order List deadline, and only then can the number of positions be changed in the NMS Match System.

  • Fellowship Complement Increase/Decrease Form

• Participation Status - Withdraw or Reinstate a Track

  The Status section shows the track's participation status in the Breast Match. All registered tracks that intend to offer positions in the 2026-2027 fellowship academic year should have a status of Active.

  The status of a track can be changed in the NMS Match System until the Rank Order List deadline. If the track is no longer offering positions in the 2026-2027 fellowship academic year, it should withdraw from the Breast Match

  • Read about withdrawing from the Breast Match

  If your track has positions available but no acceptable applicants, you should not withdraw the track but should certify a Rank Order List with no ranks.

  • Read instructions and implications of certifying a list with no ranks

  
  

  To withdraw a track in the NMS Match System:

  • Select the Edit button in the Status section of the Dashboard
  • Select a reason for withdrawing
  • Enter your password and press Submit.

  

  
  

  If you have withdrawn a track but now want that track to participate in the Breast Match or offer positions in the Post-Match Process, you can reinstate that track prior to the Rank Order List deadline.

  Reinstate a Track in the NMS Match System:

  • Select the Edit button in the Status section of the Dashboard
  • Follow the instructions provided on the screen to complete the reinstatement process.

• Add a New Track to Your Program

  If you wish to add a new track to your program the Program Director must submit a Fellowship Complement Increase/Decrease Form by to the BSO Training Committee by March 1, 2025. The BSO Training Committee must approve the request prior to the Rank Order List deadline and only then can the track be added to the NMS Match System.

  • Fellowship Complement Increase/Decrease Form

• Update Program and/or Track Information

  You may edit most of the Profile Information for the program and/or track until the Rank Order List deadline. However, you cannot change the program display name or the track description once the NMS Match System is open for the entry of rankings.

  To update your Profile information:

  • Select the Profile option from the NMS Match System menu.
  • Select the Edit button next to the information you want to change.
  • Update your information, and press the Save button.

  Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

  If your program has more than one track in the Breast Match, any changes you make to the Program Information for one track will be made automatically for all tracks at the program. You cannot have different contact information for different tracks within your program.

• Access Your Applications

  To access the applications submitted to your program, log into the NMS Match System and select the Your Applications option from the menu. That will display the list of applicants to your program.

  When an applicant adds your program to their list of pending applications, you are provided with their name and contact information. When an applicant submits an application to your program, the applicant's full application information is available immediately for download. The NMS Match System has tools to help you organize and review the applications submitted to your program.

  • Read more about reviewing and downloading applications

• List Available Positions Post-Match

  This section controls whether or not the track will be included on the List of Programs with Available Positions if the track has unfilled positions after the Match.

  In some cases, programs do not want to appear on the List of Programs with Available Positions, even if they have unfilled positions in the Match. If you want to exclude your track from the Post-Match list when it is first released, you should:

  • Select the Edit button in the List Available Positions Post-Match section of the Dashboard
  • Select No from the drop-down menu and press Submit.

  Regardless of the option selected, programs can choose to add or remove themselves from the Post-Match List at any time after release of the Match results.