Application Service User Guide

2021 SSO Breast Match


Access

The SSO Breast Match Application Service is now closed to applicants for the 2021 Match.

After you log into the NMS Match System for a track, you can access your applications from the Your Applications option from the menu, or by pressing the Review button in the Applications section of the Dashboard.

Dashboard - Application Section

Your Applications

Overview of Your Applications page

  • 1. Application Settings

    You can edit the following information on the Application Settings page:

    Overview of Application Settings page

    • Tags

      Tags can be used to help categorize applications according to criteria important to your program. Tags are defined and customized by each program. You can define whatever tags are appropriate for your program, and you can assign multiple tags to an application. Tag names are limited to 25 characters.

    • Rating Categories

      Rating Categories can be used to help you score and evaluate applications according to criteria important to your program. Rating Categories are defined and customized by each program. Rating Category names are limited to 50 characters.

      When you rate an application, each category can be given a score from 1-10. The system will calculate the average (mean) score across all categories for each application you review.

      Note: Tags and Rating Categories are only visible to Program Directors. Applicants do not have access to your tags or ratings.

  • 2. Filters

    You can filter the list of applicants that have applied to your program on any combination of the following criteria:

    • Applicant Name

      Enter a name (first, last, and/or middle), or part of a name.

    • Applied to Track

      If your program offers more than one track in the Match, applicants can identify on their application which of your tracks they are interested in. You can filter by the track(s) chosen by the applicant.

    • Received After Date

      Find applications submitted after a particular date. This can be helpful if you want to search for new applications.

    • Submission Status

      Select applications that are PENDING or SUBMITTED.

      An application is PENDING if the applicant has selected your program in the SSO Breast Match Application Service but has not yet submitted their application information to your program. You have access to the contact information for PENDING applications so you can reach out to the applicant with more information, if desired. Applicants who add your program as a pending application may remove your program at a later date.

      A SUBMITTED application is a formal application to your program that contains all application material submitted by the applicant. Submitted applications cannot be withdrawn by the applicant. The only content in a submitted application that can change is the Supplemental Material, and reference letters. You will be notified by email of any changes to a submitted application.

    • Review Status

      Select one of five review statuses (Reviewed, Rejected, Selected for Interview, Interviewed, Will be Ranked) that you have assigned to the application. Applicants cannot see the Review Status assigned to their application.

  • 3. Advanced Search
  • 4. Export

    The Export function takes information from all applications submitted to your program and creates a CSV file which can be opened in Excel or other spreadsheet software. The Export file does not include the contents of any uploaded documents attached to the full PDF application (e.g., Personal Statements, CVs, references, etc.).

  • 5. List of Applications

    The List of Applications shows all applicants who have selected your program in the SSO Breast Match Application Service. If your program offers more than one track in the Match, all applicants to any of your tracks are included in the list.

    The list of displayed applications can be sorted by clicking on a column heading in the display.

    Applications can be PENDING or SUBMITTED. An application is PENDING if the applicant has selected your program in the SSO Breast Match Application Service but has not yet submitted their application information to your program. You have access to the contact information for PENDING applications so you can reach out to the applicant with more information, if desired. Applicants who add your program as a pending application may remove your program at a later date and not submit a complete application to your program.

    A SUBMITTED application is a formal application to your program. Submitted applications have the date of submission listed in the Submitted column. A submitted application contains all application material submitted by the applicant. Submitted applications cannot be withdrawn by the applicant. The only content in a submitted application that can change is the Supplemental Material, and reference letters. You will be notified by email of any changes to a submitted application.

    As the reference letters for an application are uploaded to the system by reference writers, the application's Reference Status will be updated. You will be notified by email when a reference letter has been uploaded or modified for one of your submitted applications.

  • 6. View and Update Individual Applications

    You can access an individual application by selecting the link attached to the applicant's name.

    Example of an Applicant's application listing

    • For a PENDING application, you only have access to the applicant's contact information.
    • For a SUBMITTED application, you have access to the full contents of the application, excluding any references that have not yet been submitted. The complete application content can be viewed or downloaded as a single PDF document.
    • Example of an application
    • You can assign tags to help organize and categorize your applications. Application tags are customized by each program and are defined in the Application Settings section.
    • You can assign a review status to the application to help keep track of your progress in the evaluation process. The review status can be set to one of five values - Reviewed, Rejected, Selected for Interview, Interviewed, Will be Ranked.
    • You can rate the application according to Rating Categories that are customized by each program, as defined in the Application Settings section. When you rate an application, you can assign a score from 1-10 for each category. The system will calculate the average (mean) score across all categories for each application.

      You can also enter a comment about the application on the Edit Rating page. Comments are limited to 500 characters.

    • Ratings and comments for applications

    Note: Tags, ratings, and comments are only visible to Program Directors. Applicants do not have access to your tags, ratings, or comments.

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