Application Service User Guide

2024 Chiro Match


Access

The NMS Match System is closed for applications.
Applicants seeking positions in the Post-Match Process must send their applications to residencies directly, not through the NMS Match System.

Dashboard - Application Section

Your Applications

Overview of Your Applications page

  • 1. Application Settings

    You can edit the following information on the Application Settings page:

    Overview of Application Settings page

    • Application Deadline

      This is the application deadline date for your program. By default, all programs are given a default application deadline date of January 24, 2024. You may extend the application deadline date for your program up to February 21, 2024. Applications will close for applicants at 11:59 p.m. Eastern Time on the application deadline date.

      Once the deadline date has been set, you should avoid changing the deadline to an earlier date, as some applicants will have seen the original date and not be aware of the new deadline. If you wish to reopen applications to your program after it has been closed, you can do so by updating the application deadline date to a later date.

    • Tags

      Tags can be used to help categorize applications according to criteria important to your program. Tags are defined and customized by each program. You can define whatever tags are appropriate for your program, and you can assign multiple tags to an application. Tag names are limited to 25 characters.

    • Rating Categories

      Rating Categories can be used to help you score and evaluate applications according to criteria important to your program. Rating Categories are defined and customized by each program. Rating Category names are limited to 50 characters.

      When you rate an application, each category can be given a score from 1-10. The system will calculate the average (mean) score across all categories for each application you review.

      Note: Tags and Rating Categories are only visible to program users. Applicants do not have access to your tags or ratings.

    • Notifications

      By default, your program will receive a daily digest email that provides a summary of all changes that have occurred to your applications in the last 24 hours - including new pending applicants, new application submissions, and new reference letters received. The email is sent once per day only if changes have occurred. If you have set up any secondary users for your program, they will receive a copy of the email as well.

      If you want to stop receiving the daily digest email, choose Off.

  • 2. Filters

    You can filter the list of applicants that have applied to your program on any combination of the following criteria:

    • Applicant Name

      Enter a name (first, last, and/or middle), or part of a name.

    • Applied to Track

      If your program offers more than one track in the Match, applicants can identify on their application which of your tracks they are interested in. You can filter by the track(s) chosen by the applicant.

    • Received After Date

      Find applications submitted after a particular date. This can be helpful if you want to search for new applications.

    • Submission Status

      Select applications that are PENDING or SUBMITTED.

      An application is PENDING if the applicant has selected your program in the NMS Match System but has not yet submitted their application information to your program. You have access to the contact information for PENDING applications so you can reach out to the applicant with more information, if desired. Applicants who add your program as a pending application may remove your program at a later date.

      A SUBMITTED application is a formal application to your program that contains all application material submitted by the applicant. Submitted applications cannot be withdrawn by the applicant. The only content in a submitted application that can change is the Supplemental Material, and reference letters. You will be notified by email of any changes to a submitted application.

    • Review Status

      Select one of five review statuses (Reviewed, Rejected, Selected for Interview, Interviewed, Will be Ranked) that you have assigned to the application. Applicants cannot see the Review Status assigned to their application.

  • 3. List of Applications

    The List of Applications shows all applicants who have selected your program in the NMS Match System. If your program offers more than one track, all applicants to any of your tracks are included in the list.

    The list of displayed applications can be sorted by clicking on a column heading in the display.

    Applications can be PENDING or SUBMITTED. An application is PENDING if the applicant has selected your program to potentially receive an application but has not yet submitted their application information to your program. You have access to the contact information for PENDING applications, but not the full contents of the application. Applicants who add your program as a pending application may remove your program at a later date and not submit a complete application to your program.

    A SUBMITTED application is a formal application to your program. Submitted applications have the date of submission listed in the Submitted column. A submitted application contains all application material submitted by the applicant. Submitted applications cannot be withdrawn by the applicant. The only content in a submitted application that can change is the Supplemental Material and reference letters. You will be notified by email of any changes to a submitted application.

  • 4. View Individual Applications

    You can access an individual application by selecting the link attached to the applicant's name.

    Example of an Applicant's application listing

    • For a submitted application, you have access to the full contents of the application, excluding any references or supplemental material that have not yet been submitted. The complete application content can be viewed or downloaded as a single PDF document.
    • Example of an application
    • You can assign tags to help categorize your applications. Application tags are customized by each program and are defined in the Application Settings section.
    • You can assign a review status to the application to help keep track of your progress in the evaluation process. The review status can be set to one of the following - Reviewed, Rejected, Selected for Interview, Interviewed, Will be Ranked.
    • You can rate the application according to Rating Categories that are customized by each program, as defined in the Application Settings section. When you rate an application, you can assign a score from 1-10 for each category. The system will calculate the average (mean) score across all categories for each application.

      You can also enter a comment about the application on the Edit Rating page. Comments are limited to 500 characters.

    • Ratings and comments for applications

    Note: Tags, ratings, and comments are only visible to program users. Applicants do not have access to your tags, ratings, or comments.

  • 5. Assign Tags

    You can assign one or more tags to categorize your applications.

    Tags are defined on the Application Settings page and can be customized by each program. To assign a tag, select the applications to which you would like tag(s) assigned, select the Assign Tags link, select the tags, and press save. Tags can also be assigned when viewing an individual application.

    Assign Tags

    Note: Tags are only visible to programs. Applicants do not have access to your tags.

  • 6. Assign Review Status

    You can assign a review status to the application to help keep track of your progress in the evaluation process. You can also import applicants into your Rank Order List based on their assigned review status.

    The review status can be set to one of the following - Reviewed, Rejected, Selected for Interview, Interviewed, Will be Ranked.

    To assign a Review Status, select the applications to which you would like Review Status assigned, select the Assign Review Status link, select the Review Status, and press save. You can also assign a Review Status when viewing an individual application.

    Assign Review Status

    Note: Review Statuses are only visible to the programs. Applicants do not have access to your Review Statuses.

    • 8. Advanced Search
    • 9. Export

      The Export function allows you to export information for the applications on the current (filtered) list of applications into a CSV file, which can be opened in Excel or other spreadsheet software.

      The Export file includes all applicant information but excludes uploaded documents (e.g., CVs, references, etc.).

      If an applicant has applied to more than one track at your program, there will be one record in the file for each track to which the applicant has applied.

      The fields available in the Export file include:

      • Applicant's Match Code Number
      • Track Code and Description
      • Personal Information
      • Education Information
      • Hospital-based Clinical Training Information
      • License Information
      • Professional Liability Information
      • Date Submitted
      • Rating
      • Review Status
      • Review Comments

      The application export is a data intensive function that takes time to complete. Please be patient while waiting for the export file to be generated.

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