SSO Breast Match

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Apply & Interview

Applications

  • What are the required components of an application?

    In order to submit an application to a program, you will need to complete the Applicant Information section in the Application Service, upload a PDF Personal Statement and CV, and request reference letters from between 1-5 individuals.

    Some programs have additional requirements related to their applications. Contact programs directly for information about each program's application procedures, requirements, and any supplemental material that may be required.

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  • I can't find the program where I want to apply.

    You can only send applications using the Application Service to programs that are registered for SSO Breast Match. Consult the List of Participating Programs or the Program Selection List in the NMS Match System to ensure the program you are interested in is registered for SSO Breast Match. If you cannot find a program that you believe is participating in SSO Breast Match, contact the Program Director.

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  • Can I change or correct my application after submission?

    The only component of your application that you can change after it has been submitted to a program is your supplemental material document.

    If you need to make corrections to a submitted application, follow the instructions below:

    • Assemble the new information into a PDF document
    • Upload the PDF document to the NMS Match System as Supplemental Material
    • Navigate to the submitted application that needs to be updated
    • Attach the new Supplemental Material PDF to the application

      Note: Each application can have only one Supplemental Material document attached to it. If your submitted application already has Supplemental Material, you will need to create a new document with both the existing Supplemental Material and the required corrections, and update the application with the new document.

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Document Uploads

  • How do I create a PDF document?

    Many word processing programs (e.g., Word, Google Docs, Pages, etc.) will allow you to save a document directly to PDF. Alternatively, there are free online tools that you can use or software you can download to generate PDF files. Use a google search to get you pointed in the right direction.

    Note: When creating a PDF from a Word Document ensure you choose .pdf as the file format type when saving/creating your document. Simply adding ".pdf" to the end of the document title will not successfully create a PDF.

  • How do I remove security features from a PDF document?

    If you have a PDF document with security features (e.g., an official exam score), the easiest way to remove them is to open it and "print to PDF". You can open the document in a browser (i.e., Chrome, Safari, Firefox or Microsoft) and choose Print ->Save to PDF. Alternatively, you can physically print the PDF and scan it.

    There are also some online services that will remove security features for you.

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  • Why does the system say my uploaded PDF is incompatible?

    When you submit an application, the Application Service takes your uploaded documents and merges them together to create a single consolidated file for programs to download.

    While the system supports PDFs up to version 1.7, some PDFs have special features or characteristics that cannot be seamlessly merged with other PDF documents. If you receive an error stating that your PDF is incompatible, it means your document has some of these special features or characteristics.

    This issue can be resolved by converting your document to a different PDF version. There are many free online tools that can do this for you. Converting your document to PDF version 1.4 (Adobe Acrobat 5) will remove all special features from your document, and will ensure your PDF is compatible.

    Alternatively, you can take a picture of your document and create a PDF from that image.

    If you continue to have issues with your document, contact us.

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References

  • Should I use the same reference letters for each application I intend to submit?

    Contact your reference writer to ask for their preference on the type of letter they will submit.

    Some reference writers will want to submit a separate, customized, letter for each program where you are applying. In this case, you will need to create multiple reference requests to the same person, one for each program where you are applying.

    If your reference writer wants to provide you with a generic reference letter, you can submit that letter to each program where you are applying.

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  • What do I do if I want to replace one of my reference letters with another (e.g., because the original letter won't be received in time)?

    Each application you submit may have 1 to 5 reference letters attached to it. If you have requested more reference letters then needed, you can replace a letter attached to the application with another letter not originally included in the application.

    For example, if you have 4 letters and have attached letters #1, #2, and #3 to an application, you can replace letter #2 with letter #4 if necessary.

    You can only replace reference letters that have not yet been received. Once a reference letter is received, it is locked to the application and cannot be changed.

    For Pending Applications:

    • Log In to the NMS Match System
    • Select Applications from the menu
    • Select the Edit button in the Application Submission section
    • Select the Assemble button for the Pending Application that includes the reference letter
    • De-select the reference letter that you do not want to include
    • Select an alternative reference letter to attach

    For Submitted Applications:

    • Log In to the NMS Match System
    • Select Applications from the menu
    • Select the Edit button in the Application Submission section
    • Select the View button for the Submitted Application that includes the reference letter
    • Select the Edit button next to the reference letter that you want to replace
    • In the pop-up window, select the new reference letter that you want to include with the application
    • Press Save

    The program will be notified that a reference letter has changed.

Interviews

  • What should I do if I did not get any interviews?

    If you did not obtain any interviews and are not going to submit any rankings of programs, you should withdraw from the Match by the Rank Order List deadline. Applicants who withdraw are still able to access information regarding unfilled positions in the Post-Match Process. If you want to be included on the List of Unmatched Applicants that is provided to programs in the Post-Match Process, you should select the withdraw reason that indicates your are still seeking a position.

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