Notice of Collection, Use, and Disclosure of Your Personal Information - ULN Match
You are strongly encouraged to read the National Matching Services Inc. (NMS) Privacy Statement (www.natmatch.com/privacy/privacy.html) as it describes Privacy policies and procedures that are applicable for this Match.
National Matching Services Inc. (NMS) administers matching services for The University of Texas at Austin. The Match is sponsored and supervised by the University Leadership Network (ULN) Program at The University of Texas at Austin herein referred to as the Sponsoring Organization of the Match.
The Match places students into internship as part of their participation in the ULN scholarship program.
It is your responsibility to ensure that the Personal Information you provide is truthful, complete and correct. NMS and the Sponsoring Organization reserve the right to verify any information provided as part of your participation in the Match. If any information you provide is determined to be false or misleading, concealed or withheld your participation may be denied and/or your Match result may be revoked. The determination of whether the Personal Information you provide is false or whether you have concealed or withheld information may be shared with Match participants and/or other interested parties.
NMS retains current and historical records of your Personal Information for the purposes of determining eligibility for future matches and/or for reporting results. The Sponsoring Organization retains sole ownership of and proprietary rights to all non-anonymous Personal Information that is submitted to NMS for purposes of administering or supporting the matching services.
NMS maintains administrative, technical and physical safeguards in an effort to protect against unauthorized access, use, modification and disclosure of your Personal Information. NMS will maintain the confidentiality of all Personal Information it collects in connection with your participation in the Match and will disclose such Personal Information only for the purposes described in this Notice. NMS stores electronic and other records off-site as part of its disaster recovery procedures.
You are solely responsible for keeping your NMS log-in information and other registration information confidential and secure. Please notify NMS immediately if you suspect any unauthorized access, use or disclosure.
Collection of Personal Information
- NMS collects your Personal Information used to administer and support matching services.
- When you call or e-mail NMS with a comment or question you may be asked for Personal Information to enable NMS to respond to your comment or inquiry. We may retain this Personal Information to assist you in the future or to monitor or improve our services.
- For campus partners, the Personal Information collected by NMS includes, but is not limited to: supervisor name; department name; internship title; Match code number(s); password; phone number; e-mail address; Match code(s) and quotas for each internship offered; names, code numbers and ranking of students; names, code numbers and ranking of students matched to each internship.
- For students, the Personal Information collected by NMS includes, but is not limited to: name; code number; password; phone number; e-mail address; school; graduation date; name, code number, and ranking of programs; program to which student is matched (if any).
- Sometimes NMS undertakes a survey of Match participants. Your Personal Information is used to contact you to advise you of the survey. If you agree to complete the survey, your Personal Information is used only to process the survey responses. The information obtained from the survey is used only in aggregate and non-identifiable form.
- Sometimes NMS asks for Personal Information that you are not required to provide, but may provide if you wish. For example, we may request certain Personal Information for the purposes of uniquely identifying you as a Match participant.
Use of Personal Information
- NMS uses your Personal Information to identify you as a unique Match participant, to enter and confirm ranking information, to withdraw you from the Match, to execute the Match and to report to the sponsoring organization.
- NMS may use your Personal Information to resolve issues raised by interested parties that are related to the accuracy, quality, security, comprehensiveness and performance of the matching service(s) used by the Sponsoring Organization.
Disclosure of Personal Information
- NMS discloses a list of internships participating in the Match on a publicly available section of the web site.
- NMS will disclose to campus partners the name, code number, school and/or graduation year of students participating in the Match.
- NMS will disclose Personal Information about you as requested by the Sponsoring Organization.
- NMS may disclose your Personal Information to regulatory authorities, law enforcement or other persons, as authorized or required by law.
- NMS reserves the right to disclose your Personal Information to interested parties, at our sole discretion, if we deem it to be in the best interest of supporting or administering the matching services.
How to Contact Us
For more information about the collection, use and disclosure of your Personal Information by NMS, contact NMS by e-mail at firstname.lastname@example.org; by phone at (416) 977-3431; or in writing at 20 Holly St, Suite 301, Toronto ON, M4S 3B1.
Last updated: March, 2015