Access the NMS Match System
You can access the NMS Match System by selecting the Log In option in the menu button in the top-right corner of the page.
To log in to the NMS Match System you will need to enter both the e-mail address and password that were previously set up in the system (e.g., when the residency site registered for the Match).
Program Coordinators with Multiple Programs
If you have more than one program registered in the Match, you will be presented with a list of the programs after you log in to the system. You must select a program from the list in order to reach the Dashboard page for the program.
New Program Coordinator
If you are a new Program Coordinator and you do not have the login information created by the former Program Coordinator, you must send a signed request to NMS, on residency site letterhead, requesting that NMS update the account information for your residency site. The letter can be sent to firstname.lastname@example.org.
After you log in to the NMS Match System for a program, you are presented with a Dashboard. The Dashboard shows your program’s current status in the Match, the number of positions being offered, and information about the program’s rankings for the Match.
Switch to the Dashboard of Another Program
If you have more than one program registered for the Match, you can use the Switch button at the top of the Dashboard to access the Dashboard of another program without having to log out of the system.
Status - Withdraw or Reinstate
The Status section shows the program's participation status in the Match. All registered programs that intend to offer positions in 2018 should have a status of Active.
If the program is no longer offering positions in 2018, it should withdraw from the Match. If you have withdrawn a program but now want that program to participate in the Match or offer positions in the Post-Match Process, you can reinstate that program prior to the Rank Order List deadline.
Withdraw a Program:
- Select the Edit button in the Status section of the Dashboard
- Select a reason for withdrawing
- Enter your password and press Submit.
To reinstate the Program in the Match:
- Select the Edit button in the Status section of the Dashboard
- Follow the instructions provided on the screen to complete the reinstatement process.
If your program has positions available but no acceptable applicants, you should not withdraw the program but should certify a Rank Order List with No Ranks.
Number of Positions Offered in the Match
You should ensure that the number of positions to be filled in the Match is correct for each program. All positions at your residency site must be offered in the Match.
To change the number of positions:
- Select the Edit button in the Positions section of the Dashboard
- Select the appropriate number of positions to be filled, and press the Save button
The number of positions offered can be changed in the NMS Match System until the Rank Order List deadline.
Rank Order List Status
The Rankings section of the Dashboard provides a summary of the program's Rank Order List information. The summary information shows the number of ranks on the Rank Order List and whether or not the Rank Order List is certified for use in the Match.
- Select the Edit button to access your Rank Order List, view your rankings, make changes or certify your list.
Instructions for entering your rankings are available in the Rankings section below.
You can change your e-mail, password and security questions in the Account section.
Ensure your e-mail address is correct as all Match communications, including your residency site's Match results, will be sent to that e-mail address.
If you are responsible for more than one program, any changes you make to your Account information will apply to all of your programs. If you change your e-mail or password, you will have to use the new values the next time you log in to the NMS Match System.
Add a New Program to Your Residency Site
Use the Add New Program button in the Account section to add an additional program to your training site.
To add a new program, select the number of positions to be filled in 2018 and edit the description of the new program. The description of the new program must be unique and clearly distinguish that program from any other program offered by your residency site. The Program Code will be assigned automatically.
You can add a program to your residency site until February 13, 2018. If you wish to add a program after this date, you will need to contact NMS.
The Profile section shows the Code Number and program description of the program, as well as residency site information (residency site display name, Program Coordinator name, ACOE accreditation status, mailing address, e-mail, telephone number and fax number).
Change Profile Information
You may edit most of this information until the Rank Order List deadline for the program. However, you cannot change the residency site display name or the program description once the NMS Match System is open for the entry of rankings.
To edit the profile information, select the Edit button next to the information you want to change, update the information, and press the Save button.
Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.
If your residency site has more than one program in the Match, any changes you make to the Residency Site Information for one program will be made automatically for all programs at the residency site. You cannot have different contact information for different programs within your residency site.
Access Your Applications
To access the applications submitted to your program, select the Your Applications option from the menu. That will display the List of Applicants to your program in a new browser window.
The List of Applicants provides the name of each applicant who has applied to your program, the date each application was posted and a link from the applicant’s name to download the application as an individual PDF document. The list will be updated on a nightly basis with the applications posted to your program as of the previous business day. Residency Sites with more than one program or track will have all applications to their programs listed on the same page, organized by program.
Applicants can submit applications through the NMS Match System from October 4, 2017 until January 31, 2018. Applications submitted after January 31, 2018 must be submitted directly to your program.
Enter Your Rankings
|System Opens For Rankings||February 13, 2018|
|Rank Order List Deadline||March 2, 2018 at 11:59 p.m. ET|
You will not be able to access the NMS Match System to enter or certify a Rank Order List after the Rank Order List deadline. You are strongly advised to enter your rankings and certify your Rank Order List well before the Rank Order List deadline to avoid potential system access problems near the deadline.
Enter, Edit, Print and Certify Your Rank Order List
If your residency site offers more than one program in the Match, you must enter and certify a separate Rank Order List for each program offered by your residency site in the Match.
Add an Applicant to the List
Start typing in the search box to find the applicant you want to rank. Applicants can be searched by Code Number, last name or first name.
Withdrawn applicants will be indicated with a Withdrawn flag when you search and add them to your Rank Order List. You are strongly encouraged to leave the withdrawn applicant ranked on the Rank Order List. Withdrawn applicants can reinstate themselves in the Match any time prior to the Rank Order List deadline. If you leave the withdrawn applicant on the Rank Order List and the applicant is reinstated prior to the deadline, that ranking will be used in the Match. If the applicant remains withdrawn, that ranking will not be used in the Match, and the Rank Order List will be processed as if you had not ranked the withdrawn applicant.
Select the applicant you want to rank from the search results. Since the match processing is based on the Code Number, make sure the 5-digit Code Number shown for the applicant you select correctly identifies the applicant you wish to rank.
Press the Add to List button to add the applicant to your list. Applicants should be entered in rank number sequence, with your most preferred applicant as rank 1, your next most preferred applicant as rank 2, and so on. You may add as many applicants as you wish.
Delete an Applicant from the List
- To delete a rank, press the X next to the applicant's name.
Move or Reorder the Ranks
- To move or re-order a rank, use the drop-down menu attached to the rank number. Select the number where you want the applicant to be ranked.
Import the Rankings From a File
Most programs should enter their rankings using the web-based interface provided on the Rankings page. However, if you have a very long list of applicants to rank (e.g., more than 25) and you have a pre-existing file of those applicants, you may find it easier to import a file of your rankings into the NMS Match System.
To import a Rank Order List into the NMS Match System, you need to generate a comma-separated text file with the Match Code Numbers of the applicants to be ranked.
Print Your Rank Order List
You should print a copy of your final certified Rank Order List for your records.
Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.
You will be able to view and print your Rank Order List(s) until 4 days after the Match results are released.
Special Cases for Rankings
No Applicants to Rank
If the program has position(s) available that you would like to fill but you have no acceptable applicants to rank for the program, you should certify a Rank Order List with no ranks.
Certify the Rank Order List
Certifying the Rank Order List tells NMS that the rankings are complete and the Rank Order List is ready to be used in the Match. You must certify the Rank Order List in order for it to be used in the Match.
All Rank Order Lists must be certified by 11:59 p.m. ET on the Rank Order List deadline March 2, 2018. You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline.
Certify Your Rank Order List
- Press Submit for Certification (at the bottom of your Rank Order List) once you have added all your applicants and they are in the desired order of preference.
- The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.
There are three ways to verify that the list has been certified:
- A green banner will be displayed at the top of the Rankings page
- In the Rankings section of your Dashboard, it will indicate that the Rank Order List has been certified
- You will be sent an e-mail from NMS confirming the certification
Do not call NMS to confirm that your Rank Order List has been certified.
You can make changes to the list even after it is certified, until the Rank Order List deadline. If you make changes to a list after it is certified, the list will become uncertified and you will have to re-certify the list before the Rank Order List deadline in order for it to be used in the Match.
You are strongly encouraged to enter and certify your Rank Order List well before the deadline date to avoid potential system access problems near the deadline.
The online NMS Match System is designed to be used with the security and features of modern web browsers.
We recommend using the most up to date version of one of the following browsers:
If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may experience problems.