National Matching Services


Applicant NMS Match System Guide

2018 ORMatch


Log In

  • Access the Online NMS Match System

    You can access the NMS Match System by selecting the Log In option in the menu button in the top-right corner of the screen.

    To log in to the NMS Match System you will need to enter both the e-mail address and password that you previously set up in the system (e.g., when you registered for the Match).

  • Forgot Password?

    If you do not recall your password, please use the Forgot Password? link provided on the NMS Match System login page and follow the instructions to reset your password.

Dashboard

After you log into the NMS Match System you are presented with a Dashboard. The Dashboard shows your current participation status in the Match, your couple's status, the status of your applications and information about your rankings for the Match.

  • Change Your Participation Status

    The Status section shows your participation status in the Match. All registered applicants who intend to submit a Rank Order List for the Match should have a status of Active.

    If you do not intend to submit a Rank Order List for the Match, you must withdraw from the Match.

    Withdraw from the Match:

    • Select the Edit button in the Status section of the Dashboard.
    • Select a reason for withdrawing.
    • Enter your password and press Submit.
    assign couple match

    Reinstate yourself in the Match:

    • Select the Edit button in the Status section of the Dashboard
    • Follow the instructions provided on the screen to complete the reinstatement process.
  • Couple Status

    All registered applicants start with a Couple Status of INDIVIDUAL. If you want to participate in the Match as part of a couple, you must change your Couple Status to COUPLED by identifying your partner.

    • Select the Edit button in the Couple Status section of the Dashboard
    • Enter your partner's Match Code Number and press Submit
    • Once submitted you will be asked to confirm that you wish to be partnered with the applicant registered with the Match Code Number that you have entered.

    Your Couple Status will change to PENDING until your partner identifies you as their partner. Once your partner identifies you as their partner, your Couple Status will change to COUPLED.

    If your partner does not identify you as their partner, your rankings will be treated as if you are an individual applicant in the Match.

  • Applications

    The Applications section of the Dashboard indicates how many applications are pending or submitted. Pending applications have not yet been sent to programs. Submitted applications have been sent and cannot be changed.

    Select the Edit button to update the demographic and educational information in your ORMatch application form that will be sent to programs. Select the Send button to search and select the programs to which you want to apply.

  • Rankings

    The Rankings section of the Dashboard provides a summary of your Rank Order List information. The summary information shows the number of ranks on your Rank Order List and whether or not your Rank Order List is certified for use in the Match.

    • Select the Edit button to access your Rank Order List, view your rankings, make changes or certify your list.
    assign couple match

    Instructions for entering your rankings are available in the Rankings section below.

Account

You can change your e-mail, password and security questions in the Account section, which is accessed by selecting the appropriate option from the menu.

You can update your Account information prior to the Rank Order List deadline.

Ensure the e-mail address used for your account is valid as all Match communications, including your Match result, will be sent to that e-mail address.

  • Change Account Information
    • Select the Edit button next to the information you want to change.
    • Update information, and press the Save button.

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

If you change your e-mail or password, you will have to use the new values the next time you log in to the NMS Match System.

Profile

You can change your name, mailing address, telephone number(s), and school information in the Profile section, which is accessed by selecting the appropriate option from the menu.

You can update your Profile information prior to the Rank Order List deadline.

  • Change Profile Information
    • Select the Edit button next to the information you want to change.
    • Update information, and press the Save button.

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

Applications

Applicants use the NMS Match System to submit application information to programs participating in ORMatch. The application information includes a standard set of contact, demographic, educational and National Board of Examiners in Optometry (NBEO) score information. Applicants must submit any additional supporting documents required by programs (e.g., CVs, letters of reference, transcripts, personal statements, etc.) directly to the programs. Each program has its own application requirements and deadline date. Therefore, you should check with each program as soon as possible regarding its application process. The deadline to send applications through the ORMatch Application Service is January 31, 2018.

  • Edit Your Application
    • From the Dashboard page, select the Edit button from the Applications section of the Dashboard, or from the Applications option in the menu.
    • Fill in the required demographic and educational information on the application form and click the Save button.

    Some of the information in your application is pre-populated based on the information you provided when you registered for ORMatch. The prepopulated information can be updated in the Profile and Account sections of the NMS Match System.

    The NBEO Part I examination score is required to send an application. Applicants who do not yet have Part II, Part III, ISE, or TMOD scores should leave these fields blank. Your complete NBEO Score Report will be sent to programs in February by NMS.

  • Send Your Application
    • Select the Send button from the Applications section of the Dashboard, or from the Applications option in the menu.
    • Search for programs where you want to apply by typing in the search box. You can search by program Code Number, Residency Site name, Program Coordinator name, program type or city.
    • Select the desired program from the search results and click the Add button to add the program to your Pending List.
    • When you are ready to send your applications, select the Submit Applications button at the bottom of your Pending List, then press Yes to submit.

    Once an application has been sent, it cannot be changed, deleted or withdrawn.

    Applicants can send one or more applications at any time. For example, applicants can send 5 applications to programs on one day, and send 1 application the next day. However, applicants should ensure that each application is sent prior to the program's application deadline date.

  • Purchase More Applications

    Your registration fee pays for the first ten (10) applications you send to programs using the ORMatch Application Service. If you want to send more than 10 applications you must purchase more credits at a cost of $15 USD per application submitted in excess of ten. To purchase more credits

    • Select the Buy button from the Send Applications page.
    • Select the number of additional applications to purchase and press Next. Application fees are non-refundable so do not purchase more credits than applications you intend to submit.
    • Confirm the authorization statement and press Pay with Card button. Provide your Credit Card details and process the payment.

    Once payment has been processed, the credits will be added to your account and you may send additional applications.

Rankings

Key Dates

NMS Match System Opens For RankingsFebruary 13, 2018
Rank Order List DeadlineMarch 2, 2018 at 11:59 p.m. ET

You will not be able to access the NMS Match System to enter or certify your Rank Order List after the Rank Order List deadline. You are strongly advised to enter your rankings and certify your Rank Order List well before the Rank Order List deadline to avoid potential system access problems near the deadline.

Enter, Edit and Print Your Rank Order List

To enter ranks into your Rank Order List for the Match, select the Rankings option from the menu in the NMS Match System, or select Edit in the Rankings section of the Dashboard.

  • Add a Program
    • Start typing in the search box to find the program you want to rank. Programs can be searched by Code Number, residency site name, Program Coordinator name, program description or city.
    • Use the available Filter to restrict your search results to a specific state.
    • Programs that are withdrawn from the Match will have a Withdrawn flag next to their program name. You should leave the withdrawn program ranked on your list. If it becomes active again before the Rank Order List deadline, that ranking will be used in the Match. If the program remains withdrawn, that ranking will not be used in the Match, and your list will be processed as if you had not ranked the withdrawn program.
    • Select the Program you want to rank from the search results. Since the match processing is based on the program Code Numbers, make sure the 5-digit Code Number shown for the program you select correctly identifies the program you wish to rank.
    • Press the Add to List button to add the program to your list. Programs should be entered in rank number sequence, with your most preferred program as rank 1, your next most preferred as rank 2, and so on. You may add as many programs as you wish to your list.

    add program to rank order list
  • Delete a Program
    • Press the 'X' next to the program name to delete it from your list.
    delete ranking
  • Move or Reorder a Program on Your List
    • To move or re-order a rank, use the drop-down menu attached to the rank number. You should select from the drop-down menu the rank number where you want to move the program.
    reorder rank order list
  • Print Your Rank Order List

    You should print a copy of your final certified Rank Order List for your records.

    • Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.
    print rank order list

    You will be able to view and print your Rank Order List until 4 days after the Match results are released.

Certify Rankings

Certifying your Rank Order List tells NMS that your rankings are complete and ready to be used in the Match. You must certify your Rank Order List in order for it to be used in the Match.

Your Rank Order List must be certified by 11:59 p.m. ET on March 2, 2018. You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline.

  • To certify Your Rank Order List
    • Press the Submit for Certification button at the bottom of your Rank Order List, once you have added all your programs and they are in the desired order of preference.
    • The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.

    certify rank order list


    There are three ways to verify that the list has been certified:

    • A green banner will be displayed at the top of the Rankings page
    • certify banner

    • In the Rankings section of your Dashboard, it will indicate that the Rank Order List has been certified
    • certify statement

    • You will be sent an e-mail from NMS confirming the certification

You can make changes to your list even after it is certified. If you make changes to a list after it is certified, the list will become uncertified and you will have to re-certify the list before the Rank Order List deadline in order for it to be used in the Match.

You are strongly encouraged to certify your completed Rank Order List well before the deadline date to avoid potential system access problems near the deadline.

System Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • System Requirements

    We recommend using the most up to date version of one of the following browsers:


    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies in order for the NMS Match System to function correctly.













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