Match Overview for Programs

Overview

The Medical Physics Matching Program (the MedPhys Match) is an Application Service and Matching Process that helps applicants obtain positions in medical physics residency programs of their choice, and helps programs obtain applicants of their choice.

Key Dates

①  Register

To participate in the MedPhys Match, the Program Director must set up a new account and register the residency in the NMS Match System by September 25, 2026, or as soon as possible thereafter. Accounts from previous years are not active. If you have not received an email to register your residency for the MedPhys Match by September 4, 2026, please contact NMS.

Residencies do not need to be CAMPEP accredited to participate in the MedPhys Match; however, CAMPEP accreditation status should be disclosed to applicants since it may affect their eligibility for future Board certification.

Each residency registers at least one program in the MedPhys Match. Residencies that offer different types of positions (e.g., positions that start training at different times of the year, or at different locations, or with different numbers of years of training, etc.) should register multiple programs in the MedPhys Match.

Participating programs must offer through the MedPhys Match all available positions that start training between June 1, 2027, and December 31, 2027.

Once registered, residencies should complete their Residency Profile in the NMS Match System as soon as possible so that the information can be posted to the Directory of participating programs. The Directory of participating programs will be posted on the MedPhys Match website by October 14, 2026.

②   Manage Your Account

Once registered, you can log into the NMS Match System to update residency and program information, including updating contact information, modifying the number of positions offered in the Match, adding an additional program to your residency, or adding secondary users to your account.

If a registered program will not offer any positions between June 1, 2027 and December 31, 2027, it must be withdrawn from the Match by the Rank Order List deadline.

③   Application Process

Applicants apply to residencies participating in the MedPhys Match using the MedPhys Match Application Service that is part of the NMS Match System. Prior to release of the MedPhys Match results, residencies must accept and consider only applications submitted by applicants through the NMS Match System.

Each residency sets its own application deadline and requirements. Ensure the Profile for your residency in the NMS Match System provides accurate information on the application deadline and application requirements for your residency.

The NMS Match System provides online tools to help programs organize and evaluate applications submitted by applicants.

④   Interview Process

You can schedule interviews in any way you like. The NMS Match System includes complimentary access to an interview scheduling module that simplifies and automates the interview scheduling process for programs and applicants. Residencies are encouraged, but not required, to schedule their interviews using the NMS Match System.

All applicant interviews and final evaluations must be completed before the Rank Order List Deadline.

You must provide complete and accurate information to applicants, including all institution and residency policies related to eligibility requirements for appointment, prior to the Rank Order List deadline. You may not require a commitment from or make an offer of appointment to any applicant prior to the release of the MedPhys Match results.

⑤   Ranking Process

Once interviews and evaluations are complete, each program and each applicant submits a Rank Order List of their preferred choices into the NMS Match System by the Rank Order List deadline. The Rankings User Guide has step-by-step instructions for entering and certifying your Rank Order List.

The optimal ranking strategy is to list all applicants who are acceptable for each program, ranked in your true order of preference. You should not consider how an applicant might rank the program when ordering the list.

If you enter and certify a Rank Order List of applicants and do not withdraw prior to the Rank Order List deadline, the Rank Order List will be used in the matching process. Your program must offer appointment to all applicants matched with your program, as outlined in the Residency Agreement and Rules.

⑥   Match Results

NMS uses an established and proven matching algorithm to process the Rank Order Lists submitted by applicants and programs. Each program will be matched with the most preferred applicant(s) on its Rank Order List who have ranked that program and who are not matched to a program they prefer.

MedPhys Match Results are made available online and by email on the Match Results Day. The results constitute a binding obligation from which neither the applicant nor program can withdraw without mutual consent. A program must offer admission to each applicant with whom it is matched, and the applicant must accept the offer and attend the program. Appointment of an applicant to a position may be contingent on the applicant satisfying any institution and program eligibility requirements for appointment specified to the applicant by the program prior to the Rank Order List deadline.

Programs with unfilled positions and applicants who did not match may participate in the Post-Match Process to fill available positions.