National Matching Services


Programs NMS Match System Guide

The 2018 MedPhys Match


Log In to the System

  • Log In to the Online NMS Match System

    You can access the NMS Match System by selecting the Log In option in the menu button in the top-right corner of the screen.

    To log in to the NMS Match System you will need to enter both the e-mail address and password that you previously set up in the system (e.g., when the residency registered for the Match).

  • Program Directors with Multiple Programs

    If you have more than one program registered in the Match, you will be presented with a list of the programs after you log in to the system. You must select a program from the list in order to reach the Dashboard page for the program.

  • New/Changed Program Director

    If you are a new Program Director and do not have access to the login information created by the former Program Director, you must send a signed request to NMS, on program letterhead, requesting that NMS update the account information for your program. The letter can be sent to medphys@natmatch.com.

  • Forgot Password?

    If you do not recall your password, please use the Forgot Password? function available on the NMS Match System login page and follow the instructions to reset your password.

    If you need assistance in answering your security questions, please contact NMS.

Dashboard Information

After you log in to the NMS Match System for a program, you are presented with a Dashboard. The Dashboard shows information describing your program's participation in the Match.

  • Switch to Another Program

    If you have more than one program registered for the Match, you can use the Switch button at the top of the Dashboard to access the Dashboard of your other program(s) without having to log out of the system.

  • Change the Program's Participation Status

    The Status section shows the program's participation status in the Match. All registered programs that intend to offer positions in 2018 should have a status of Active.

    If the program is no longer offering positions in 2018, it should withdraw from the Match prior to the Rank Order List deadline.

    No Acceptable Applicants: If your program has positions available but no acceptable applicants to rank, you should not withdraw the program but should certify a Rank Order List with no ranks when the system is available for the entry of rankings. Additional information and instructions for certifying a Rank Order List with no ranks will be posted on this web site by February 23, 2018.

    To withdraw a Program:

    • Select the Edit button in the Status section of the Dashboard
    • Select a reason for withdrawing
    • Enter your password and press Submit.

    If you have withdrawn a program but now want that program to offer positions, you can reinstate that program prior to the Rank Order List deadline.

    To reinstate a Program:

    • Select the Edit button in the Status section of the Dashboard
    • Follow the instructions provided on the screen to complete the reinstatement process.
  • Number of Positions Offered in the Match

    You should ensure that the number of positions to be filled in the Match is correct for each program. All positions at your residency must be offered in the Match.

    To change the number of positions:

    • Select the Edit button in the Positions section of the Dashboard
    • Select the appropriate number of positions to be filled, and press the Save button

    The number of positions offered can be changed in the NMS Match System until the Rank Order List deadline.

  • Rank Order List Status

    The Rankings section of the Dashboard provides a summary of the program's Rank Order List information. The summary information shows the number of ranks on the Rank Order List and whether or not the Rank Order List is certified for use in the Match.

    More information about accessing and entering your rankings will be available by February 23, 2018.

Edit Account Information

You can change your e-mail, password and security questions in the Account section, which is accessed by selecting the appropriate option from the menu. You can also add a new program to your residency in this section.

Ensure your e-mail address is correct as all Match communications, including your residency's Match results, will be sent to that e-mail address.

  • If you are responsible for more than one program, any changes you make to your Account information will apply to all of your programs.
  • If you change your e-mail or password, you will have to use the new values the next time you log in to the NMS Match System.
  • Add a New Program to Your Residency
    • Use the Add New Program button in the Account section to add an additional program to your residency.
    • Select the number of positions to be filled in 2018 and edit the description of the new program.
    • The description of the new program must be unique and clearly distinguish that program from any other program offered by your residency.
    • The Program Code Number will be assigned to the new program automatically by the system.

    You can add a program to your residency prior to the system opening for rankings on March 6, 2018.

Edit Profile Information

The Profile section shows the Code Number and program description of the program, as well as residency information (Residency Display Name, Program Director name, mailing address, e-mail, telephone number and fax number).

You may edit most of the information in the Profile section until the Rank Order List deadline. However, you cannot change the residency Display Name or the program description once the NMS Match System is open for the entry of rankings. Ensure your contact information is accurate in case questions arise regarding your Rank Order List.

  • Change Profile Information
    • Select the Edit button next to the information you want to change.
    • Update the information, and press the Save button.

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

If your residency has more than one program in the Match, any changes you make to the residency information for one program will be made automatically for all programs at the residency. You cannot have different contact information for different programs within your residency.

Enter and Certify Rankings

Key Dates

System Opens For Rankings March 6, 2018
Rank Order List Deadline March 21, 2018 at 11:59 p.m. ET

You will not be able to access the NMS Match System to enter or certify a Rank Order List after the Rank Order List deadline. You are strongly advised to enter your rankings and certify your Rank Order List well before the Rank Order List deadline to avoid system access problems near the deadline.


Enter, Edit, Print and Certify Your Rank Order List

If your residency offers more than one program in the Match, you must enter and certify a separate Rank Order List for each program offered by your residency in the Match.

Information and instructions on the use of the NMS Match System to enter and certify Rank Order Lists will be posted on this web site by February 23, 2018.

Log Out

For security reasons, you should end each session on the NMS Match System by selecting Log Out.

System Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers. You must have JavaScript enabled and accept cookies in order for the NMS Match System to function correctly.

  • Recommended Browsers

    We recommend using the most up to date version of one of the following browsers:

    If you login the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may experience problems.

Technical Support

The NMS Match System includes Help screens and tooltips marked by the tooltip icon (?) that can be displayed from within the system. In addition, if you have questions concerning your use of the NMS Match System, you can call NMS for technical support from 10:00 a.m. ET through 4:00 p.m. ET, Monday through Friday, at 800-461-6322. You can also send a question by e-mail to medphys@natmatch.com.











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