NMS Match System Guide for Applicants

The 2019 MedPhys Match


Log In

  • Access the Online NMS Match System

    You can access the NMS Match System by selecting the Log In button in the top-right corner of the screen.

    To log in to the NMS Match System you will need to enter both the e-mail address and password that you previously set up in the system (e.g., when you registered for the MedPhys Match).

  • Forgot Password?

    If you do not know your password, please use the Forgot Password? option available on the NMS Match System login page.


Dashboard

After you log into the NMS Match System you are presented with a Dashboard. The Dashboard shows your current participation status in the MedPhys Match, your couple status, and information about your rankings for the MedPhys Match.

  • Change your Participation Status

    The Status section shows your participation status in the MedPhys Match. All registered applicants who intend to submit a Rank Order List for the MedPhys Match should have a status of Active.

    If you do not intend to submit a Rank Order List for the MedPhys Match, you must withdraw from the MedPhys Match prior to the Rank Order List deadline.

    To withdraw from the MedPhys Match:

    • Select the Edit button in the Status section of the Dashboard.
    • Select a reason for withdrawing.
    • Enter your password and press Submit.
    assign couple match

    To reinstate yourself in the MedPhys Match prior to the Rank Order List deadline:

    • Select the Edit button in the Status section of the Dashboard
    • Follow the instructions provided on the screen to complete the reinstatement process.
  • Couple Status

    All registered applicants start with a Couple Status of INDIVIDUAL. If you want to participate in the MedPhys Match as part of a couple, you must change your Couple Status to COUPLED by identifying your partner.

    • Select the Edit button in the Couple Status section of the Dashboard
    • Enter your partner's MedPhys Match Code Number and press Submit
    • Once submitted you will be asked to confirm that you wish to be partnered with the applicant registered with the Code Number that you have entered.

    Your Couple Status will change to PENDING until your partner identifies you as their partner. Once your partner identifies you as their partner, your Couple Status will change to COUPLED.

    If your partner does not identify you as their partner, your rankings will be treated as if you are an individual applicant in the MedPhys Match.

  • Rankings

    The Rankings section of the Dashboard provides a summary of your Rank Order List information. The summary information shows the number of ranks on your Rank Order List and whether or not your Rank Order List is certified for use in the MedPhys Match.

    • Select the Edit button to access your Rank Order List to view your rankings, make changes or certify your list.
    assign couple match

    Instructions for entering your rankings are available in the Rankings section below.


Account

You can change your e-mail, password and security questions in the Account section, which is accessed by selecting the appropriate option from the NMS Match System menu.

You can update your Account information prior the Rank Order List deadline.

Ensure the e-mail address used for your account is valid as all MedPhys Match communications, including your MedPhys Match result, will be sent to that e-mail address.

  • Change Account Information
    • Select the Edit button next to the information you want to change.
    • Update information, and press the Save button.

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

If you change your e-mail or password, you will have to use the new values the next time you log in to the NMS Match System.


Profile

Your Profile information is accessed by selecting the appropriate option from the menu, and includes your name, mailing address, telephone number(s), birth day, school, and graduation date.

You can update your Profile information prior to the Rank Order List deadline.

  • Change Profile Information
    • Select the Edit button next to the information you want to change.
    • Update information, and press the Save button.

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

You should ensure that phone number(s) are on file where you can be reached during the period from submission of your Rank Order List until release of the MedPhys Match results in case questions arise regarding your Rank Order List.


Rankings

Key Dates

NMS Match System Opens For RankingsMarch 5, 2019
Rank Order List DeadlineMarch 22, 2019 at 11:59 p.m. ET

You will not be able to access the NMS Match System to enter or certify your Rank Order List after the Rank Order List deadline.

You are strongly advised to enter your rankings and certify your Rank Order List well before the Rank Order List deadline to avoid potential system access problems near the deadline.

Enter, Edit and Print Your Rank Order List

To enter ranks into your Rank Order List for the MedPhys Match, select the Rankings option from the menu in the NMS Match System, or select Edit in the Rankings section of the Dashboard.

  • Add a Program
    • Start typing in the search box to find the program you want to rank. Programs can be searched by Code Number, residency name, Program Director name, program description or location.
    • Use the available Filter to restrict your search results to a specific state or program type.
    • Programs that are withdrawn from the MedPhys Match will have a Withdrawn flag next to their program name. If a program you intended to rank is shown as withdrawn, you should leave the withdrawn program ranked on your list. If it becomes active again before the Rank Order List deadline, that ranking will be used in the MedPhys Match. If the program remains withdrawn, that ranking will not be used in the MedPhys Match, and your list will be processed as if you had not ranked the withdrawn program.
    • Select the Program you want to rank from the search results. Since the MedPhys Match processing is based on the Code Numbers, make sure the 5-digit Code Number shown for the program you select correctly identifies the program you wish to rank.
    • Press the Add to List button to add the program to your list. Programs should be entered in rank number sequence, with your most preferred program entered first as rank 1, your next most preferred program entered next as rank 2, and so on. You may add as many programs as you wish to your list.

    add program to rank order list
  • Delete a Program
    • Press the 'X' next to the program name to delete it from your list.

    delete ranking
  • Reorder a Program on Your List
    • To move or re-order a rank, use the drop-down menu attached to the rank number. Select the number where you want the program to be ranked.
    reorder rank order list
  • Print Your Rank Order List

    You should print a copy of your final certified Rank Order List for your records.

    • Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.
    assign couple match

    You will be able to view the printer-friendly copy of your Rank Order List until 4 days after the MedPhys Match Results are released.


Certify Rankings

Certifying your Rank Order List tells NMS that your rankings are complete and ready to be used in the MedPhys Match. You must certify your Rank Order List for it to be used in the MedPhys Match

  • To certify your Rank Order List
    • Press the Submit for Certification button at the bottom of your Rank Order List, once you have added all your programs and they are in the desired order of preference.
    • The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.

    certify rank order list


    There are three ways to verify that the list has been certified:

    • A green banner will be displayed at the top of the Rankings page
    • certify banner

    • In the Rankings section of your Dashboard, it will indicate that the Rank Order List has been certified
    • certify statement

    • You will be sent an e-mail from NMS confirming the certification

    You are strongly encouraged to complete and certify your Rank Order List well before the deadline date to avoid potential system access problems near the deadline.

Your Rank Order List must be certified by 11:59 p.m. ET on March 22, 2019. You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline.


Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers. You must have JavaScript enabled and accept cookies in order for the NMS Match System to function correctly.

  • Browser Recommendations

    We recommend using the most up to date version of one of the following browsers:

    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.










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