What Are Reversions
Programs with multiple tracks will submit a separate Rank Order List of applicants for each track in order to fill their position(s). However, one or more of the tracks may not ultimately be successful in filling all of their positions in the matching process. In this situation, a program may wish to move the unfilled position(s) from one track to another track where the position(s) may be able to be filled, in order to increase the likelihood of filling all available positions in the program.
To address this situation, a mechanism is available in the matching algorithm to move one or more positions that remain unfilled from one track to a second track, so that an attempt can be made to fill the available position(s) with applicants on the Rank Order List for the second track.
This is referred to as "reverting" unfilled positions from one track (the "Donor") to another (the "Receiver"). The decision to move the position from one track to another using a reversion depends on whether or not the attempt to fill the position in the original track within the matching process is successful.
Reverting an unfilled position within the matching process is different from deciding before the Rank Order List deadline to move a position from one track to another.
For example, a program offering multiple tracks in the Match may decide, in advance of the Rank Order List deadline, to move a position from one track (e.g., a "Scholarship" track that does not receive anticipated funding) to another track (e.g., a "Full Tuition/No Funding" track). In this case, no attempt will be made to fill that position in the funded track within the matching process. Program Directors can adjust the number of positions to be offered by each track at any time prior to the Rank Order List deadline.
On the other hand, reverting a position within the matching process applies when an attempt is made to fill the position in the original track within the matching process but the position remains unfilled.
The option to revert an unfilled position within the matching process should be used only when the final decision to move the position from one track to another cannot be made in advance of the Rank Order List deadline, but depends on whether or not the position is filled in the original (Donor) track within the matching process.
Examples of Reversions
Any type of track can revert unfilled positions to any other type of track. Some situations where reversions of unfilled positions within the matching process might be used are described below.
Reversions From Funded Tracks to Unfunded Tracks
A program can offer one track where applicants receive a scholarship and another track where applicants pay full tuition. You can specify that some or all of the positions that remain unfilled in the scholarship track should revert to the full tuition track, and an attempt should be made to fill the positions in the full tuition track.
Reversions From a Track in One Location to a Track in Another Location
A program offering more than one track in different locations may choose to revert unfilled positions from one location to the other. For example, a program offering one track in Location A and another track in Location B may choose to revert some or all of the positions that remain unfilled in Location A to Location B, and an attempt should be made to fill those positions in Location B.
Obtaining a Specific Distribution of Applicants Based on Characteristics of the Applicants
There may be some programs that have unique needs that require them to match with a particular "mix" or distribution of applicants based on specific applicant characteristics (e.g. a mix of applicants based on location of residence or school of graduation). In this case, the program would need to submit multiple Rank Order Lists for a single track and may wish to specify reversions between those multiple lists.
Contact NMS at firstname.lastname@example.org or by phone at 800-461-6322 if you would like to discuss whether or not reversions would be useful for your program.
Instructions for requesting reversions will be available by March 21, 2019.