Registration User Guide

Postdoctoral Dental Matching Program for Positions Beginning in 2022


Registration User Guide

Postdoctoral Dental Matching Program for Positions Beginning in 2022


1

Start the Registration Process

The online registration process must be completed by the residency Program Director.

1.

Use the link in the registration email to start the registration process.
Each residency is provided with a unique registration link. Program Directors responsible for more than one residency will receive separate emails for each residency and must use the unique link provided in each email to register that residency.

If you have not received a personalized email to register your residency for the Dental Match by May 17, 2021, please contact NMS.

2.

If your residency will not be offering any programs or positions in 2022, do not complete the registration process; instead, use the appropriate link provided in the registration email sent to your residency to indicate the residency will not be participating in the 2022 Match.

2

Set Up Your Account

Account information is not carried over from previous years. Each Program Director will need to set up a new account in the NMS Match System for the 2022 Dental Match.

1.

Enter the email address of the Program Director.
The email address you enter will uniquely identify your account and will be your username for the NMS Match System. The email address you enter is for NMS use only, and will not be published or distributed to applicants.

  • What if I want Match communications sent to a different contact?

    All communication related to the Dental Match, including Match results, will be sent to the one email address in the NMS Match System connected to the residency. If you want Match communications sent to a different person instead of the Program Director, you can change the email address after you complete the registration process.

2.

Provide a password and complete the security questions for your account.

Once your account has been created, you can log in to the NMS Match System. If you quit the registration process before it is completed, you can log in at another time and complete the process.

If you are responsible for more than one residency, you can use the same account (email and password) for all your residencies.

PLEASE NOTE: To ensure emails from NMS are not inadvertently directed to your "Spam" or "Junk Mail" folder, please ensure all NMS emails and/or IPs are included on your Allow-List.

3

Submit Residency and Program Information

Submit Residency
and Program Information

The Residency and Program Information page is where you provide information about your residency and the program(s)/track(s) that will be offered in the Dental Match.

If your residency participated in the 2021 Dental Match, information is pre-populated based on the information in our records. If your residency did not participate in the 2021 Dental Match, a single program has been pre-populated with a 6-digit program Code Number and a default program description based on the type of your residency. Please review the pre-populated program information carefully. You may make changes to this pre-populated information as described below.

1.

Residency Information

Contact Information
If any of the information is incorrect or is not pre-populated on the page, please update that information accordingly.

Residency URL: If your residency has a web site with information for applicants, please provide the full web site URL (e.g., https://your-institution.com/your-residency). The URL will be included on the List of Participating Programs that is posted on the Dental Match web site. Program URLs can be a maximum of 250 characters.

Type of Residency: You cannot change the type of residency in the NMS Match System. All programs or tracks offered by the residency must be for the same type of residency. To add a program of a different type, please contact NMS.

2.

Program Information

Program Description
Each program offered by your residency must have a program description that includes an abbreviation of the type of residency (i.e., AEGD, ANES, GPR, OMS, ORTHO, PED, PERIO, and PROS) and the duration of the program (e.g., 1-YR or 2-YR). Program descriptions can be a maximum of 50 characters, including spaces between words.

Many residencies offer only one form of training or track; other residencies may offer more than one track (e.g., separate tracks for domestic and international applicants, tracks of different duration, tracks at different locations, tracks offering different or additional degrees such as an M.D. degree for an OMS program, etc.). In most cases, residencies that offer more than one track should differentiate these tracks for the purposes of the Dental Match by registering each track as a separate program.

  • Should I register multiple programs for my residency?

    One Form of Training
    If your residency offers only one form of training, or if it is not desirable for applicants to be able to rank your residency's tracks separately in the Dental Match, then your residency should offer only one program in the Dental Match.

    Multiple Forms of Training
    Offering multiple programs/tracks will permit your applicants to rank each of your residency's programs separately in the Dental Match, and enable you to rank specific applicants for each program offered by your residency.

    Each registered program will receive a unique 6-digit Code Number and must have a unique and clearly distinguished description that is different from any other program offered by your residency. You can add information to the end of the program description to differentiate it.

  • Adding a Program

    If you wish to add a program, select the Add New Program link at the bottom of the program information section of the page. You must enter the number of positions to be filled in 2022, provide a program description and press the Add button.

    Any program description you enter or modify must indicate the abbreviated type of residency and duration as the first part of the program description; additional information should be added at the end of the program description to uniquely and clearly distinguish that program from any other program offered by your residency. A unique 6-digit program Code Number will be assigned to the program automatically by the system when it is added.

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  • Deleting a Program

    If a program that is pre-populated on the page will not be offering positions in 2022, you should delete the program. Note that every residency registered for the Dental Match must have at least one program. You will not be able to delete a program if it is the only one listed for the residency.

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    If your residency will not be offering any programs or positions beginning in 2022, do not complete the registration process; instead, use the link provided in the registration email to indicate the residency will not be participating in the 2022 Match.

  • Do you have special requirements?

    The Dental Match provides tools and options that can assist residencies in satisfying specific requirements or objectives they may have in recruitment. In particular, two options available that may be of interest to some programs are:

    • Multiple Lists: This option is most often used when programs need to match with a desired mix of applicants with specific characteristics - for example, to ensure a minimum number of matched applicants are from one school, or from a specific under-represented group.
    • Reversions: Reversions provide a contingency plan of what to do if positions at a program are unfilled in the matching process. If a residency is submitting more than one Rank Order List (for example, for separate programs or multiple lists for a single program), the residency can choose to revert, or donate, unfilled positions from one Rank Order List to another (during the match processing) in order to maximize the number of positions filled.

    These options, used individually or together, enable NMS to accommodate many special requirements, while still maintaining the integrity of the ranking and matching processes.


Positions Available
You must verify or provide the number of first-year positions to be filled in 2022 for each program offered in the Dental Match. You may change the number of positions offered, if necessary, at any time up to the Rank Order List deadline for your program.

3.

Once all the information on the Residency and Program information page has been entered correctly, select the Continue button.

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4

Sign the Residency Agreement

1.

Residency Agreement
You must electronically sign the Residency Agreement for the 2022 Dental Match. Read the Agreement page carefully, as your residency will be committed to abide by the Agreement once it is registered.

2.

Notification to Institutional Official
You must provide the name, title and email address of a senior institutional official other than the Program Director (e.g. Dean, CEO, Hospital Director, etc.) who has signing authority for the institution. The official will receive notification of your registration and a copy of the Residency Agreement once the registration process is complete.

5

Pay the Registration Fee

The fees to register for the Match are:

  • $90 USD registration fee for each program registered for the Match by the residency
  • $65 USD for the 1st position offered in each program
  • $50 USD per position for the 2nd through 6th positions offered in each program
  • $40 USD per position for the 7th and subsequent positions offered in each program

For example, if a residency offers two programs in the Dental Match, one with 8 positions and one with 1 position, the fee payable would be: ($90 + $65 + 5 X $50 + 2 X $40) = $485 for the first program, plus ($90 + $65) = $155 for the second program. The total residency registration fee would be $640.

Registration fees can be paid online at the time of registration by credit card. Fees can also be paid after the residency has registered.

If your residency is already registered and you have an outstanding invoice that must be paid, you have two options:

  • Pay By Credit Card
    Invoices can be paid online by VISA or Master Card using the button below. You will need your Invoice Number and amount owed.

    Pay Your Invoice
  • Pay By Check
    Checks should be made payable to National Matching Services Inc. and mailed (with sufficient postage to Canada) or sent by courier delivery service to:

    • National Matching Services Inc.
    • 20 Holly St, Suite 301
    • Toronto, Ontario, Canada
    • M4S 3B1

6

Registration Confirmation

After the registration process is complete, you will receive a confirmation by email. The confirmation will include the Code Number(s) and program description(s) for each program registered for the Match, as well as a copy of the terms of the Residency Agreement and Schedule of Dates. You should provide the program Code Number(s) to each of your applicants.

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:


    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.

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