NMS Match System Guide for Residencies

Postdoctoral Dental Matching Program for Positions Beginning in 2019


Log In

  • Access the Online NMS Match System

    You can access the NMS Match System by selecting the Log In option in the menubutton in the top-right corner of the screen.

    To log in to the NMS Match System, you will need to use the e-mail address and password that you previously established in the NMS Match System (e.g., when you registered your residency for the Match).

  • Program Directors of Multiple Programs

    Program Directors that have more than one program registered in the Match will be presented with a list of their programs after they log in to the system. You must select one program from the list to reach the main Dashboard page for the program.

  • New/Changed Program Director

    If you are a new Program Director and do not have access to the login information created by the former Program Director, you must send a signed request to NMS, on residency letterhead, requesting that NMS update the account information for your residency. The letter can be sent by e-mail to dentres@natmatch.com or by fax to 844-977-0555.

  • Forgot Password?

    If you do not know your password, please use the Forgot Password? function available on the NMS Match System login page.

    forgot password

    If you cannot remember the answers to your security questions, please contact NMS for assistance.

Dashboard

After you log in to the NMS Match System for a program, you are presented with a Dashboard. The Dashboard shows your program’s current participation status in the Match, the number of positions being offered, and information about the program’s rankings for the Match.

  • Switch to the Dashboard of Another Program

    If you have more than one program registered for the Match, you can use the Switch button at the top of the Dashboard to access the Dashboard of another one of your programs without having to log out of the system.

    switch button

  • Status - Withdraw or Reinstate

    The Status section shows the program's participation status in the Match. All registered programs that intend to offer positions that start training in 2019 should have a status of Active.

    If the program is no longer offering positions in 2019, it should withdraw from the Match. If you have withdrawn a program but now want that program to participate in the Match or offer positions in the Post-Match, you can reinstate that program before the Rank Order List deadline.

    To withdraw from the Match:

    • Select the Edit button in the Status section of the Dashboard
    • Select a reason for withdrawing
    • Enter your password and press Submit.
    edit status

    To reinstate the program in the Match:

    • Select the Edit button in the Status section of the Dashboard
    • Follow the instructions provided on the screen to complete the reinstatement process.

    If your program has positions available but no acceptable applicants, you should not withdraw the program but should certify a Rank Order List with No Ranks.

  • Positions

    You should ensure that the number of positions to be filled in the Match is correct for each program. The number of positions to be filled for a program can be changed, if necessary.

    • Select the Edit button in the Positions section of the Dashboard
    • Select the appropriate number of positions to be filled

    Per the Residency Agreement, all positions to be filled in 2019 for the first year of training in a program must be offered through the Match; any exemption to offer a position prior to the Match requires written authorization from the appropriate sponsoring organization.

    The number of positions offered can be changed until the Rank Order List Deadline Date for your program.

  • List Available Positions Post-Match

    This section controls whether or not the program will be included on the List of Programs with Available Positions if the program has unfilled positions after the Match.

    In some cases, programs left with unfilled positions in the Match are not able to offer those positions to applicants after the Match. If your program does not intend to offer applicants any positions that might remain unfilled in the Match, you should:

    • Select the Edit button in the List Available Positions Post-Match section of the Dashboard
    • Select No from the drop-down menu and press Submit
  • Rank Order List Status

    The Rankings section of the Dashboard provides a summary of your Rank Order List information. The summary information shows the number of ranks on your Rank Order List and whether or not your Rank Order List is certified for use in the Match.

    • Select the Edit button to access your Rank Order List, view your rankings, make changes or certify your list.

    Instructions for entering and certifying your rankings are available below.

Account

You may add new programs to your residency or change your e-mail, password and security questions in the Account section.

Ensure your e-mail address is correct, as your residency's Match results and other correspondence pertaining to the Match will be sent to that e-mail address. If you are responsible for more than one program, any changes you make to your Account information will apply to all of your programs.

  • Add a New Program to Your Residency

    Use the Add New Program button to add an additional program to your residency. All programs added for the residency must be the same type (e.g., OMS). To add a program of a different type, please contact NMS.

    To add a new program, select the number of positions to be filled in 2019 and edit the description of the new program. The description of the new program must be unique and clearly distinguish that program from any other program offered by your residency. The Program Code will be assigned automatically.

Profile

The Profile information for your program includes the program description, residency name, Program Director name, mailing address, telephone and fax number.

  • Change Profile Information

    You may edit most of this information until the Rank Order List deadline for the program. However, you cannot change the residency's name or the program description once the NMS Match System is open for rankings.

    To edit the profile information, select the Edit button next to the information you want to change, update the information, and press the Save button.

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

    Note: If your residency has more than one program in the Match, any changes you make to the Residency Information for one program will be made automatically for all programs at the residency. You cannot have different contact information for different programs within your residency.

Enter Your Rankings

Key Dates

Phase I
ORTHO, PERIO, PROS, ANES and Canadian GPR
System Opens For Rankings October 29, 2018
Rank Order List Deadline November 16, 2018, at 11:59 p.m. ET
Phase II
AEGD, US GPR, OMS and PED
System Opens For Rankings December 17, 2018
Rank Order List Deadline January 11, 2019, at 11:59 p.m. ET

Enter, Edit and Print Your Rank Order List

If your residency offers more than one program in the Match, you must enter and certify a separate Rank Order List for each program offered by your residency.

  • Add an Applicant to the List
    • Start typing in the search box to find the applicant you want to rank. Applicants can be searched by Code Number, last name or first name.

      Withdrawn applicants will be indicated with a Withdrawn flag when you search and add them to your Rank Order List. You are strongly encouraged to leave the withdrawn applicant ranked on the Rank Order List. Withdrawn applicants can reinstate themselves in the Match any time before the Rank Order List deadline. If you leave the withdrawn applicant on the Rank Order List and the applicant is reinstated before the deadline, that ranking will be used in the Match. If the applicant remains withdrawn, that ranking will not be used in the Match, and the Rank Order List will be processed as if you had not ranked the withdrawn applicant.

      Applicants who obtain a position in Phase I of the Match will be removed from the NMS Match System and cannot be ranked by programs in Phase II of the Match.

    • Select the applicant from the search results.

    • Press Add to List. Applicants should be entered in rank number sequence, with your most preferred applicant as rank 1, your next most preferred applicant as rank 2, and so on. You may add as many applicants as you wish.

    Add applicants to your Rank Order List
  • Reorder the Ranks
    • To move or re-order a rank, use the drop-down menu attached to the rank number. You should select from the drop-down list the rank number to which you want to move the applicant.

    Reorder Rank Order List
  • Import the Rankings From a File

    Most programs should enter their rankings using the web-based interface provided on the Rankings page. However, if you have a very long list of applicants to rank (e.g., more than 25 applicants) and you have a pre-existing file of those applicants, you may find it easier to import a file of your rankings into the NMS Match System.

    To import a Rank Order List into the NMS Match System, you need to generate a comma-separated text file (.csv) with the Match Code Numbers of the applicants to be ranked and then import that file into the NMS Match System.

  • Print Your Rank Order List

    You should print a copy of your final certified Rank Order List for your records.

    Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.

    You will also be able to view and print your Rank Order List(s) until 4 days after the Match Results Release Date for each Phase of the Match.

    print rank order list

Special Cases for Rankings

Certify Your Rank Order List

Certifying the Rank Order List tells NMS that the rankings are complete and the Rank Order List is ready to be used in the Match. You must certify the Rank Order List for it to be used in the Match.

You can make changes to the list even after it is certified, until the Rank Order List deadline. If you make changes to a list after it is certified, the list will become uncertified and you will have to re-certify the list before the deadline for it to be used in the Match.

You are strongly encouraged to enter and certify your Rank Order List well before the deadline date to avoid potential system access problems near the deadline.

  • To certify the Rank Order List
    • Press Submit for Certification (at the bottom of your Rank Order List) once you have added all your applicants and they are in the desired order of preference.
    • The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.
    certify rank order list

    There are three ways to verify that the list has been certified:

    • A green banner will be displayed at the top of the Rankings page
    • certify banner

    • In the Rankings section of your Dashboard, it will indicate that the Rank Order List has been certified
    • certify statement

    • You will be sent an e-mail from NMS confirming the certification

    Do not call NMS to confirm that your Rank Order List has been certified.

    You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline for your residency.

All Rank Order Lists must be certified by 11:59 p.m. ET on the Rank Order List deadline (November 16, 2018, for programs in Phase I of the Match and January 11, 2019, for programs in Phase II of the Match).

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:

    If you log in to the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.