NMS Match System Guide for Applicants

Postdoctoral Dental Matching Program for Positions Beginning in 2019


Log In

  • Access the Online NMS Match System

    You can access the NMS Match System by selecting the Log In option in the menubutton in the top-right corner of the screen.

    To log in to the NMS Match System you will need to enter both the e-mail address and password that you use on the shared PASS/Match registration portal (ADEA PASS/Match Portal).

    The password you use to access the NMS Match System is the same as the password you use on the PASS/Match portal. ADEA PASS only transfers the first 10 characters of your password to NMS. If you have a long password, enter no more than the first 10 characters into the NMS Match System.

  • Forgot Password?

    If you do not know your password, please access the shared PASS/Match registration portal where you registered for the Match (ADEA PASS/Match Portal). You can request the ADEA PASS system to send you an e-mail with your password.

Dashboard

After you log into the NMS Match System you are presented with a Dashboard. The Dashboard shows your current participation Status in the Match, your Couple Status, and Rankings Status.

  • Change your Participation Status

    The Status section shows your participation status in the Match. All registered applicants who intend to submit a Rank Order List for Phase I or Phase II of the Match should have a status of Active.

    If you do not intend to submit a Rank Order List for either Phase of the Match, you must withdraw from the Match. If you withdraw, but later decide to submit a Rank Order List for the Match, you should reinstate yourself to participate in the Match.

    To withdraw from the Match:

    • Select the Edit button in the Status section of the Dashboard.
    • Select a reason for withdrawing.
    • Enter your password and press Submit.
    assign couple match

    To reinstate yourself in the Match:

    • Select the Edit button in the Status section of the Dashboard
    • Follow the instructions provided on the screen to complete the reinstatement process.
  • Couple Status

    All registered applicants start with a Couple Status of INDIVIDUAL. If you want to participate in the Match as part of a couple, you must change your Couple Status to COUPLED by identifying your partner.

    • Select the Edit button in the Couple Status section of the Dashboard
    • Enter your partner's Match Code Number and press Submit
    • Once submitted you will be asked to confirm that you wish to be partnered with the applicant registered with the Match Code Number that you have entered.

    Your Couple Status will change to PENDING until your partner identifies you as their partner. Once your partner identifies you as their partner, your Couple Status will change to COUPLED.

    If your partner does not identify you as their partner, your rankings will be treated as if you are an individual applicant in the Match.

  • Rankings

    The Rankings section of the Dashboard provides a summary of your Rank Order List information. The summary information shows the number of ranks on your Rank Order List and whether or not your Rank Order List is certified for use in the Match.

    • Select the Edit button to access your Rank Order List, view your rankings, make changes or certify your list.
    assign couple match

    Instructions for entering your rankings are available in the Rankings section below.

Account

Your Account information includes your e-mail address and password.

Your Account information is provided to NMS by ADEA PASS and it cannot be changed using the NMS Match System.

  • How to Make Updates

    You can update your Account information if necessary by making the appropriate changes in the ADEA PASS/Match Portal. Changes you make in that portal will be reflected in the NMS Match System within 24 hours, not in real-time.

Profile

Your Profile information includes your name, mailing address, telephone number(s), dental school of graduation, graduation date, and DENTPIN.

Your Profile information is provided to NMS by ADEA PASS and it cannot be changed using the NMS Match System.

  • How to Make Updates

    You can update your Profile information if necessary by making the appropriate changes in the ADEA PASS/Match Portal. Changes you make in that portal will be reflected in the NMS Match System within 24 hours, not in real-time.

Rankings

Key Dates

Phase I
Applicants for ORTHO, PERIO, PROS, ANES and Canadian GPR positions:
System Opens For Rankings October 29, 2018
Rank Order List Deadline November 16, 2018, at 11:59 p.m. ET
Phase II
Applicants for AEGD, US GPR, OMS and PED positions:
System Opens For Rankings December 17, 2018
Rank Order List Deadline January 11, 2019, at 11:59 p.m. ET

Enter, Update and Print Your Rank Order List

To enter ranks into your Rank Order List for the Match, select the Rankings option from the menu in the NMS Match System, or select Edit in the Rankings section of the Dashboard.

  • Add a Program
    • Start typing in the search box to find the program you want to rank. Programs can be searched by Code Number, residency name, Program Director name, program description or city.
    • Use the available Filters to restrict your search results to a specific program type or state.
    • Programs that are withdrawn from the Match will have a Withdrawn flag next to their program name. You should leave the withdrawn program ranked on your list. If it becomes active again before the Rank Order List deadline, that ranking will be used in the Match. If the program remains withdrawn, that ranking will not be used in the Match, and your list will be processed as if you had not ranked the withdrawn program.
    • Select the Program from the list of search results.
    • Press the Add to List button to add the program to your list. Programs should be entered in rank number sequence, with your most preferred program as rank 1, your next most preferred program as rank 2, and so on. You may add as many programs as you wish to your list.

    add program to rank order list
  • Delete a Program

    Press the 'X' next to the program name to delete it from your list.

    delete ranking
  • Reorder a Program on Your List

    To move or re-order a rank, use the drop-down menu attached to the rank number. You should select from the drop-down list the rank number to which you want to move the program.

    reorder rank order list
  • Print Your Rank Order List

    You should print a copy of your final certified Rank Order List for your records.

    Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.

    You will be able to view the printer-friendly copy of your Rank Order List until 4 days after the Match Results are released for each Phase of the Match.

    print rank order list

Certify Rankings

Certifying your Rank Order List tells NMS that your rankings are complete and ready to be used in the Match. You must certify your Rank Order List for it to be used in the Match.

You can make changes to your list even after it is certified, until the Rank Order List deadline. If you make changes to a list after it is certified, the list will become uncertified and you will have to re-certify the list for it to be used in the Match.

  • To certify your Rank Order List
    • Press the Submit for Certification button at the bottom of your Rank Order List, once you have added all your programs and they are in the desired order of preference.
    • The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.

    certify rank order list


    There are three ways to verify that the list has been certified:

    • A green banner will be displayed at the top of the Rankings page
    • certify banner

    • In the Rankings section of your Dashboard, it will indicate that the Rank Order List has been certified
    • certify statement

    • You will be sent an e-mail from NMS confirming the certification

    Do not call NMS to confirm that your Rank Order List has been certified.

Your Rank Order List must be certified by 11:59 p.m. ET on the Rank Order List deadline for each Phase of the Match in which you intend to participate. You will not be able to certify your Rank Order List in the NMS Match System after the Rank Order List deadline.

You are strongly encouraged to enter and certify your Rank Order List well before the deadline date to avoid potential system access problems near the deadline.

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:


    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.








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