Interview
Interviews
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What is CRIP?
CRIP is the Centralized Residency Interview Program. It is an event organized by AACPM where applicants and programs meet and interview with each other. CRIP is held in Rosemont, IL from January 9 - 14, 2025.
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When can I start the scheduling interviews and sending invitations?
Starting on October 31, 2024, programs can log into the NMS Match System to set up their interview types and schedule of available dates and interview timeslots. Programs that are not participating in CRIP may not conduct interviews before January 15, 2025.
Starting on December 2, 2024, programs can send interview invitations to applicants. No interview invitations may be sent before this date.
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Can we see what candidates see on their end?New
A sample of the invitation email sent to candidates is available here. You can watch the video below and consult the Applicant User Guide to see what it is like to book and manage interviews from the candidate's perspective.
Scheduling Setup - Interview Types
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I have panel interviews and individual interviews. Would those be set up as different event types?
If each interview type can be scheduled independently, you should set these up as different event types. You can create one interview type for individual interviews and one for panel interviews, and then invite your candidates to both types of interviews. The candidates would schedule themselves into one individual interview and one panel interview. Within the system, the only difference between an "Individual Interview" event, and a "Panel Interview" event is the name. The program would still need to decide which faculty are attending each event.
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We prefer to do 3 individual interviews simultaneously. Is there a way to set that up?
In this scenario, when creating the event, you should set the number of candidates that can attend the event to three. That way, three candidates can schedule themselves into an interview timeslot (e.g., 9am-9:30am). Once you know which candidates have signed up for the timeslot, you can send them an email with the specific link to their personal virtual space (e.g., Zoom, Teams, Webex, etc.).
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Managing Events
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Can I edit or change an interview event?
Yes, you can edit or change the Event Title, Type, Start and End Time, Dates, Location, or Instructional PDF.
When you make an edit, you will be prompted to notify all scheduled applicants of the change. You are strongly encouraged to notify applicants of the change. Changing the time of a scheduled event can create conflicts for candidates.
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Can I manually book an interview for a candidate?
Yes. You can use the Force Schedule feature to manually book an event for a candidate. When a candidate logs in to the NMS Match System, they will see the scheduled interview on their calendar.
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Can I add a different PDF for each interviewee or is it only the same PDF for everyone interviewing in that slot?
You can create and upload a PDF of instructions that you would like to provide to candidates for each event. The PDFs are attached to individual events and are available to all candidates scheduled for that event. If only one applicant is scheduled for the event, the PDF is available only to that applicant. If 5 applicants are scheduled for the event, the PDF is available to all 5 applicants.
If you have an event with multiple scheduled candidates and you want to provide each candidate with their own unique information for the event, you should email the information to each candidate directly.
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Sending Invitations
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Can we customize the invitation or rejection emails?
No, you cannot customize the invitation or rejection emails in the NMS Match System. Those emails are simple notification messages. Samples of those emails are available in the NMS Interview User Guide.
If you'd like to send your applicants more detailed or personal communications, in addition to the interview invitation sent from the system, you can use the Email function on your Candidate List in the system to select and populate candidates' email addresses directly into your email client, then send the communications using your email client.
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Is there a way to set deadlines for when applicants can reschedule an interview?
Yes, programs can specify a Lockout Date when adding or editing their events. The Lockout Date is the date when no further bookings, changes, or cancellations can be made to the event by applicants. Applicants who want to make changes to an interview event on or after the lockout date has passed will need to contact the program directly.
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Managing Candidates
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Is there a way for an applicant to request 'waitlist' for a specific interview date, so if that slot becomes open the applicant is notified and can make the swap?
NMS Interview does not have a waitlist feature at this time. However, candidates can sign into the NMS Match System to get a real-time view of interview availability. If a candidate sees an available timeslot that they prefer, they can reschedule themselves into that time.
How To Videos
NMS Interview is a module of the NMS Match System that allows programs to streamline and automate interview scheduling. The following videos provide an overview of how NMS Interview works: