Reversions User Guide

The 2022 ASHP Match


Before You Start

The Basics

  • Reversions can be entered into the NMS Match System when the system opens for rankings on February 14, 2022, and must be entered by the Phase I Rank Order List deadline at 11:59 p.m. Eastern Time on March 4, 2022. Reversions are only permitted in Phase I of the Match.
  • Reversions must be added in the NMS Match System by the Donor.
  • Reversions within your residency are automatically approved and will be used in the Match. Reversions between residencies must be approved by the Receiver before they are used in the Match.
  • For reversions involving programs that will submit Multiple Lists for a single program, the Multiple Lists must be set up before the reversions can be added or approved.
  • Adding, approving, or deleting a reversion will not change the certification status of a Rank Order List.

Rules

  • A Donor can revert some or all of its unfilled positions. It can also revert unfilled positions to more than one Receiver (example).
  • If a Donor will revert unfilled positions to more than one Receiver, you must add a separate reversion specifying each Receiver. The reversions must be added in the sequence in which the unfilled positions should be donated.
  • Reversions of unfilled positions can be "chained"; for example, List A can revert unfilled positions to List B, and if any positions remain unfilled on List B, then these positions can revert to List C, and so on.
  • Reversions cannot be circular, that is, a chain of reversions cannot "loop back" to the beginning. For example, if you add one reversion from List A to List B, another from List B to List C, you cannot also add a reversion from List C back to List A.

If you have questions about reversions, contact NMS.


Add a Reversion

  • From a Donor Program that is Submitting a Single Rank Order List

    Step 1

     Log in to the NMS Match System for the program that will be the Donor.

    Step 2

    Select the Reversions option from the menu.

    access reversions

    Step 3

    The Reversions page is set up in two sections. The upper section shows all reversions where the selected program is the Donor. The lower section shows all reversions where the selected program is the Receiver.

    Select the Add Reversion button in the Donor section.

    add reversion button

    Step 4

    For each reversion you want to add, you must select:

    • The maximum number of unfilled positions to be reverted from the Donor to the Receiver. If the Donor should revert all unfilled positions to the Receiver, select the option for "ALL". If the Donor may also receive positions from another reversion, any positions received from that reversion are included in the maximum number of positions available to donate (example).
    • Where the reverted position(s) should be offered in Phase II of the Match if they do not fill in the Receiver program (read more).
    • The Receiver program. Search and select the Receiver by Match Code Number, residency name, program description, or Program Director name.

      If the Receiver is a program at your residency that is submitting Multiple Lists, you will need to select the specific List (e.g., List A or List B) where the positions should be reverted.

    add reversion

    Step 5

    Once all options are selected, press the Add button.


    Step 6 (Only For Reversions Between Different Residencies)

    If the Receiver program that you selected belongs to a different residency, that reversion will be added with a PENDING status. The Program Director of the Receiver program will be sent an email notifying them of your reversion request.

    pending reversion

    The Program Director of the Receiver program will have to log in to the NMS Match System to approve the reversion. When your reversion is approved, it will be shown with a status of OK.

    Only reversions with a status of 'OK' will be used in the Match.

    approved reversion

  • From a Donor Program that is Submitting Multiple Lists

    Finalize the setup of your Multiple Lists before adding reversions.

    Step 1

     Log in to the NMS Match System for the Donor program with the Multiple Lists.

    Step 2

    Select the Reversions option from the menu.

    access reversions

    Step 3

    Press the Select button for the List that will be the Donor for the reversion.

    access reversions

    Step 4

    The Reversions page is set up in two sections. The upper section shows all the reversions where the selected List is the Donor. The lower section shows all the reversions where the selected List is the Receiver.

    Select the Add Reversion button in the Donor section.

    add reversion button

    Step 5

    For each reversion you want to add, you must select:

    • The maximum number of unfilled positions to be reverted from the Donor to the Receiver. If the Donor should revert all unfilled positions to the Receiver, select the option for "ALL". If the Donor may also receive positions from another reversion, any positions received from that reversion are included in the maximum number of positions available to donate (example).
    • Where the reverted position(s) should be offered in Phase II of the Match if they do not fill in the Receiver program (read more).
    • The Receiver program. Search and select the receiver by Match Code Number, residency name, program description, or Program Director name.

      If the Receiver is a program at your residency that is submitting Multiple Lists, you will need to select the specific List (e.g., List A or List B) where the positions should be reverted.

    add reversion

    Step 6

    Once all options are selected, press the Add button.

    Note: Adding a reversion between Multiple Lists for the same program will create a record in both the Donor and Receiver sections of the Reversions page for the program, as Lists belonging to the program are both a Donor and a Receiver.


    Step 7 (Only For Reversions Between Different Residencies)

    If the Receiver program that you selected belongs to a different residency, the reversion will be added with a PENDING status. The Program Director of the Receiver program will be sent an email notifying them of your reversion request.

    pending reversion

    The Program Director of the Receiver program will have to log in to the NMS Match System to approve the reversion. When your reversion is approved, it will be shown with a status of OK.

    Only reversions with a status of 'OK' will be used in the Match.

    approved reversion

  • Changing/Deleting a Reversion

    If you need to change a reversion, you must delete the reversion and add a new one. To delete a reversion, press the Delete button to the right of the reversion you wish to delete.

    Delete reversion button

    If your program is the Receiver of a reversion from a different residency, you can delete the reversion by pressing the Delete button to the right of the reversion. The Program Director of the Donor program will be notified of the deletion by email.


Each reversion added for a Donor is automatically assigned a Sequence Number, starting with 1 for the first reversion from the Donor. If more than one reversion will be set up from the Donor, the reversions must be entered in the exact sequence in which the donations of positions are to occur.


Approve a Reversion

If you add a reversion within your residency (i.e, both the Donor and Receiver belong to the same residency), the reversion is approved automatically and will be used in the matching process.

If a Program Director from a different residency adds a reversion where your program is the Receiver program, you will be notified of the reversion request by email. The reversion will have a PENDING status until you approve it.

approve or delete reversion

To approve a Reversion, you must

  • Log in to the NMS Match System for the Receiver program
  • Select Reversions from the menu
  • Press the Approve button

The reversion Status will be updated to OK and the Program Director of the Donor program will be notified of your approval by email.

Only reversions with a status of 'OK' will be used in the Match.

  • Special Case: Approving a Reversion From A Different Residency When Your Program has Multiple Lists

    If your program has Multiple Lists and is requested to be the Receiver of a reversion from a different residency, you will receive a reversion request by email from the NMS Match System. You must log in and approve the reversion request in the NMS Match System in order to set up the reversion.

    revert to external multiple list

    Programs should ensure their Multiple List setup is correct before approving any reversion.



    When you approve a reversion from a different residency, a new List ("Distributor-List") is added to your program's Multiple Lists with the lowest alphabetic priority (e.g., List C if you have already set up Lists A and B). The Distributor-List will be the initial Receiver for the reversion from the other residency and it will have a label indicating the Donor's program Code Number (e.g., "Position(s) from #123411").

    Distributor List Created


    The Distributor-List is a temporary placeholder for the reverted positions. You will need to add reversions to move all of the positions from the Distributor-List to one or more of your other Lists for which you will enter rankings, in order to try and fill the reverted positions with your applicants.

    Alternatively, rather than reverting all the positions from the Distributor-List to your other Lists, you may choose to enter and certify rankings for the Distributor-List, and use it as one of your Multiple Lists with rankings for the Match.

    revert from Distributor

    You must also certify the Distributor-List. Typically, the Distributor-List will be certified with no ranks.


Reversion Summary

The Reversion Summary page shows all reversions that involve programs at your residency. Once all reversions for your residency have been entered, you should print a copy of the Reversion Summary for your records. The Reversion Summary page will be available from February 14, 2022 until the day after the Phase I Match Results Day, however you will not be able to make any changes to reversions after the Rank Order List deadline.

View reversion summary button








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