Rankings User Guide for Programs

The 2021 ASHP Match


Open Dates

Enter Rankings

Key Dates

Phase II
System Opens For Rankings March 29, 2021
Rank Order List Deadline April 7, 2021 at 11:59 p.m. Eastern Time

You will not be able to enter or certify a Rank Order List in the NMS Match System after the Rank Order List deadline.

You are strongly advised to enter your rankings and certify your Rank Order List well before the Rank Order List deadline to avoid potential problems near the deadline.

Enter Rankings

If your residency offers more than one program in the Match, you must enter and certify a separate Rank Order List for each program offered by your residency in the Match.

  • Add an Applicant to the List
    • Start typing in the search box to find the applicant you want to rank. Applicants can be searched by Code Number, last name or first name.

      Withdrawn applicants will be indicated with a Withdrawn flag when you search and add them to your Rank Order List. You are strongly encouraged to leave the withdrawn applicant ranked on the Rank Order List. Withdrawn applicants can reinstate themselves in the Match any time prior to the Rank Order List deadline. If you leave the withdrawn applicant on the Rank Order List and the applicant is reinstated prior to the deadline, that ranking will be used in the Match. If the applicant remains withdrawn, that ranking will not be used in the Match, and the Rank Order List will be processed as if you had not ranked the withdrawn applicant.

      Applicants who obtain a position in Phase I of the Match are removed from the NMS Match System and cannot be ranked by programs in Phase II of the Match.

    • Select the applicant you want to rank from the search results. Since the Match processing is based on the Code Number, make sure the 5-digit Code Number shown for the applicant you select correctly identifies the applicant you wish to rank.

    • Press the Add to List button to add the applicant to your list. Applicants should be entered in rank number sequence, with your most preferred applicant entered first as rank 1, your second most preferred applicant entered next as rank 2, and so on. You may add as many applicants as you wish.

    Add applicants to your Rank Order List
  • Reorder the Ranks
    • To move or re-order a rank, use the drop-down menu attached to the rank number. You should select from the drop-down list the rank number to which you want to move the applicant.
    Reorder Rank Order List
  • Import the Rankings From a File

    Most programs should enter their rankings using the web-based interface provided on the Rankings page. However, if you have a very long list of applicants to rank (e.g., more than 25 applicants) and you have a pre-existing file of those applicants, you may find it easier to import a file of your rankings into the NMS Match System.

    To import a Rank Order List into the NMS Match System, you need to generate a comma-separated text file (csv) with the Match Code Numbers of the applicants to be ranked.

  • Print Your Rank Order List

    You should print a copy of your final certified Rank Order List for your records.

    Click on the Printer-Friendly link (provided at the top or bottom of your Rank Order List) and then use the print function of your browser.

    You will be able to view and print your Rank Order List(s) until the day after the Match Results are released for each Phase of the Match.

    print rank order list

Manage Special Cases

Certify Your Rank Order List

Certifying the Rank Order List tells NMS that the rankings are complete and the Rank Order List is ready to be used in the Match. You must certify the Rank Order List prior to the Rank Order List deadline in order for it to be used in the Match.

You can make changes to the list even after it is certified, until the Rank Order List deadline. If you make changes to a list after it is certified, the list will become uncertified and you will have to re-certify the list before the deadline in order for it to be used in the Match.

You are strongly encouraged to enter and certify your Rank Order List well before the deadline date to avoid potential problems near the deadline.

  • To Certify a Rank Order List
    • Press the Submit for Certification button (at the bottom of your Rank Order List) once you have added all your applicants and they are in the desired order of preference.
    • The NMS Match System will alert you if any issues or problems exist in your Rank Order List and prompt you to certify your list by re-entering your password and pressing Submit.
    certify rank order list

    There are three ways to verify that the list has been certified:

    • In the Rankings section of the program Dashboard, it will indicate that the Rank Order List has been certified
    • certify statement

    • A green banner will be displayed at the top of the Rankings page
    • certify banner

    • You will be sent an email from NMS confirming the certification

    Do not call NMS to confirm that your Rank Order List has been certified.

All Rank Order Lists must be certified by 11:59 p.m. Eastern Time on April 7, 2021.

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:


    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.

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