Residency Site Registration User Guide

The 2022 APPCN Match


1

Start the Registration Process

The online registration process must be completed by the Program Director.

1.

Use the link in the registration email to start the registration process.
Each residency site is provided with a unique registration link. Program Directors responsible for more than one site will receive separate emails for each residency site and must use the unique link provided in each email to register that residency site.

If you have not received a personalized email to register your residency site for the Match by September 30, please contact NMS.

2.

If your residency site will not be offering any positions beginning in 2022, do not complete the registration process; instead, use the appropriate link provided in the registration email sent to your residency to indicate you will not be participating in the 2022 Match.

2

Set Up Your Account

Account information is not carried over from previous years. Each Program Director will need to set up a new account in the NMS Match System for the 2022 Match.

1.

Enter the email address of the Program Director.
The email address you enter will uniquely identify your account and will be your username for the NMS Match System.

  • If you are responsible for more than one residency site, you can use the same account (email and password) for all your residency sites.
  • If the email address entered is different from the one pre-populated on the screen, or if an account already exists with that email address, you will need to follow the onscreen prompts to confirm ownership of the email address.
  • What if I want Match communications sent to a different contact?

    All communication related to the APPCN Match, including Match results, will be sent to the one email address in the NMS Match System connected to each residency site. If you want Match communications sent to a different person instead of the Program Director, you can change the email address after the registration process is completed.

2.

Provide a password and complete the security questions for your account.

Once your account has been created, you can log Into the NMS Match System. If you quit the registration process before it is completed, you can log in at another time and complete the process.

PLEASE NOTE: To ensure emails from NMS are not inadvertently directed to your "Spam" or "Junk Mail" folder, please ensure all NMS emails and/or IPs are included on your Allow-List.

3

Submit Residency Site and Program Information

Submit Residency Site
and Program Information

The Residency Site and Program Information page is where you provide information about your residency site and the programs or tracks that will participate in the APPCN Match.

If your residency site participated in the 2021 Match, information is pre-populated based on your previously submitted information. Please review the pre-populated information carefully. You may make changes to this pre-populated information as described below.

1.

Residency Site Information

Contact Information
If any of the information is incorrect, or is not pre-populated on the page, please update that information accordingly.

APPCN Member Status
Your residency site's APPCN Member status will be pre-populated on the page, based on information on file at NMS. The member status of your site will be displayed to applicants. If your program's status needs to be updated please contact NMS for assistance.

Interview Policies
While some residency sites may wish to conduct interviews at the location of the INS meeting scheduled for February, this is not a requirement and APPCN will not organize rooms for in person interviewing at that meeting due to COVID-19 concerns. APPCN encourages residency sites to conduct virtual interviews. As part of the registration process, you must indicate your residency site’s policies with respect to the timing and location of personal interviews (at INS and/or at your site) and the acceptability of using alternative technologies (e.g., telephone interviews, video conferencing) to conduct interviews remotely. The interview policies you indicate will be included in the list of participating programs provided on the Match website for the benefit of applicants.

Residency URL
If your residency site has a website with information for applicants, please provide the full website URL (e.g., https://your-institution.com/your-residency). The URL will be included on the List of Participating Programs that is posted publicly on the APPCN Match website. URLs can be a maximum of 250 characters.

2.

Program Information

Program Description
Each program offered by your residency site in the Match must have a unique program description that reflects the primary emphasis of the program (e.g., Adult Neuropsychology, Pediatric Neuropsychology, etc.). Programs that are primarily focused on research should provide a description that indicates "Primarily Research". Program descriptions can be a maximum of 50 characters including spaces between words.

Many residency sites offer only one form of training; other residency sites may offer more than one type of training (e.g., pediatric track separate from adult track). In most cases, residency sites that offer more than one type of training should consider registering each type of training as a separate program in the APPCN Match.

  • Should I register multiple programs for my residency site?

    One Type of Training
    If your residency site offers only one type of training, or if it is not desirable for applicants to be able to rank your residency site’s tracks separately in the APPCN Match, then your residency site should offer only one program in the Match.

    Multiple Types of Training
    Offering multiple programs will permit your applicants to rank each of your residency site’s programs separately in the Match, and enable you to rank specific applicants for each program offered by your residency site. Each registered program will be identified by a unique 4-digit Code Number and must have a unique and clearly distinguished description that is different from any other program offered by your residency site. Do not use the default description of “Clinical Neuropsychology” for any of the programs.

  • Adding a Program

    If you wish to add a program, select the Add New Program link at the bottom of the program information section of the page. You must enter the number of positions to be filled in 2022, provide a program description and press the Add button. The description of the new program must be unique and clearly distinguish that program from any other program offered by your residency site. You may also need to modify the description(s) of the previously existing program(s) offered by your residency site to ensure the program descriptions clearly identify each program. A unique 4-digit Match Code Number will be assigned to the program automatically by the system when it is added.

    adding
  • Deleting a Program

    If a program that is displayed on the page will not be offering positions in 2022, you should delete the program. Note that every residency site registered for the APPCN Match must have at least one program. You will not be able to delete a program if it is the only one listed for the residency site. If your residency site will not be offering any positions beginning in 2022, use the appropriate link in the registration email to indicate your residency site will not be participating in the 2022 APPCN Match.

    delete

Positions Available
You must verify or provide the number of positions to be filled in 2022 for each program offered in the APPCN Match. All clinical neuropsychology residency positions to be filled in 2022 at your residency site must be offered in the Match. You may change the number of positions offered, if necessary, at any time up to the Rank Order List deadline for the Match, February 9, 2022.

3.

Once all the information on the Residency Site and Program information page has been entered correctly, select the Continue button.

continue

4

Accept the Match Agreement and Policies

Accept the Match Agreement and
Policies

1.

Certify the Statement of Qualification (Non-Members Only)
This step applies only to residency sites that are not APPCN members; the step is skipped automatically for APPCN member residency sites. If your site is not an APPCN member, you must certify that the residency site and program(s) meet the criteria established by APPCN for non-member sites to qualify to participate in the APPCN Match.

2.

Residency Site Agreement
You must electronically sign the Residency Site Agreement for the 2022 APPCN Match. Read the Agreement page carefully, as your residency site will be committed to abide by the Agreement once it is registered.


5

Pay Registration Fee (Non-Members Only)

Non-member residency sites must pay an annual fee of $350 USD to register for the APPCN Match (regardless of the number of programs and positions offered at the residency site). This fee is non-refundable and non-transferrable, even if the site subsequently withdraws from the 2022 Match.

  • Registration Fee Payment Options

    Your residency site will not be registered for the APPCN Match until payment has been received by NMS.

    Pay By Credit Card: Registration fees can be paid online using a VISA or MasterCard.

    Pay By Check: Checks must be made payable to National Matching Services Inc. and sent, along with the invoice, to NMS at the address below. Be sure to affix sufficient postage to Canada.

    • National Matching Services Inc.
    • 20 Holly Street, Suite 301
    • Toronto, Ontario
    • Canada, M4S 3B1

6

Registration Confirmation

After the registration process is complete for your residency site, you will receive a confirmation by email. The confirmation will include the Code Number(s) and program description(s) for each of your program(s) registered for the APPCN Match, as well as a copy of the Residency Site Agreement, APPCN Match Policies and Schedule of Dates. You should provide the program Code Number(s) to each of your applicants.

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