Account User Guide for Programs

The 2024 APPCN Match

Access the System

  • Log Into the NMS Match System

    You can access the NMS Match System by selecting the Log In button in the top-right corner of the screen.

    To log into the NMS Match System you will need to enter both the email address and password that you set up in the system (e.g., when you registered for the 2024 Match). If you have changed your email address or password in the NMS Match System since registering, you will need to use the most current values to log in.

  • Update Account Information

    In the Account section, you can change your email, password, and security questions. You can also add an additional program to your residency site, and manage secondary users, if necessary.

    Ensure your email address is correct as all Match communications, including your residency site's Match results, will be sent to that email address.

    If you are responsible for more than one program, any changes you make to your Account information will apply to all of your programs. If you change your email or password, you will have to use the new values the next time you log into the NMS Match System.

    Changes to Residency site and Program information should be made in the Profile section.

  • New/Changed Program Director

    If there is a change in Program Director, the following information should be updated in the NMS Match System:

    • Account Section: Email address, password, security questions
    • Profile Section: Program Director name, phone, mailing address if necessary

    If possible, you should work with the former Program Director to update this information. The former Program Director can log into the system, enter your email address and provide a temporary password for you in the Account section. You can then log in with your email address and the temporary password, and update the password and the rest of the information as required.

    If you do not have access to the login information created by the former Program Director, you must send a signed request to NMS, on program letterhead, requesting that NMS update the account information for your program. The letter can be sent to

  • Add/Manage Users

    Program Directors can add and remove new (secondary) users who will have access to their residency site in the NMS Match System.

    Add Users:

    • Select the Account option from the NMS Match System menu.
    • Select the Manage Users button in the Users section of the Account page.
      Manage users

    • Select the Add New User button.
      Add new user

    • Provide the user's name, phone number, email address, and select a permissions level.

      Permissions are assigned at the residency site level. Users will have the same permissions for all programs offered by your residency site. The available permissions levels are:

      • Full Permissions: A Full Permissions user can view, manage, and change all residency site information (except for managing users). They will also be copied on relevant automated emails (e.g., confirmations, reminders, etc.) sent to the Program Director from the NMS Match System.
    • Select the Add button. This will automatically send an email to the user prompting them to create their own unique login credentials for the NMS Match System. If the user already has an account in the NMS Match System, your residency site will be added to their list of options when they log into their account.

    Remove User:

    If you remove a user, they will no longer have access to your residency site and will no longer receive any communications about your residency site from the NMS Match System.

    • Select the Account option from the NMS Match System menu.
    • Select the Manage Users button in the Users section of the Account page.
      Manage users

    • Select the X located next to the user's name from the list of users for your residency site.
    • Confirm that you want to remove the user by selecting OK.

Manage Your Program(s)

After you log into the NMS Match System for a program, you are presented with a Dashboard. The Dashboard shows your program’s current status in the Match, the number of positions being offered, and information about the program’s rankings for the Match.

Program Directors that have more than one program registered in the Match will be presented with a list of their programs after they log into the system. You must select one program from the list to reach the main Dashboard page for the program.

  • Switch to the Dashboard of Another Program

    If you have more than one program registered for the Match, you can use the Switch button at the top of the Dashboard to access the Dashboard of another one of your programs without having to log out of the system.

    switch button

  • Change the Number of Positions Offered by a Program

    You should ensure that the number of positions to be filled in the Match is correct for each program. All positions at your residency site that start training in 2024 must be offered in the Match.

    To change the number of positions:

    • Select the Edit button in the Positions section of the Dashboard
    • Select the appropriate number of positions to be filled, and press the Save button

    The number of positions offered can be changed in the NMS Match System until the Rank Order List deadline.

  • Participation Status - Withdraw or Reinstate a Program

    The Status section shows the program's participation status in the Match. All registered programs that intend to offer positions in 2024 should have a status of Active.

    If the program is no longer offering positions in 2024, you should withdraw the program from the Match prior to the Rank Order List deadline. If you have withdrawn a program but now want that program to participate in the Match or offer positions in the Post-Match Process, you can reinstate that program prior to the Rank Order List deadline.

    To Withdraw a Program:

    • Select the Edit button in the Status section of the Dashboard.
    • Select a reason for withdrawing.
    • Enter your password and press Submit.
    edit status

    To Reinstate a Program in the Match:

    • Select the Edit button in the Status section of the Dashboard.
    • Follow the instructions provided on the screen to complete the process.

    If your program has positions available but no acceptable applicants, you should not withdraw the program but should certify a Rank Order List with No Ranks.

  • Add a New Program to Your Residency Site

    Use the Add New Program button in the Account section to add an additional program to your residency site.

    To add a new program, select the number of positions to be filled in 2024 and edit the description of the new program. The description of the new program should reflect the primary emphasis of the program (Adult, Pediatric, etc.) and must be unique and clearly distinguish that program from any other program offered by your residency site. You may also need to modify the description(s) of the previously existing program(s) offered by your residency site to ensure the program descriptions clearly identify each program. The Program Code Number will be assigned to the new program automatically by the system.

    You can add a program to your residency site until January 24, 2024. If you wish to add a program after this date, you will need to contact NMS.

  • List Available Positions Post-Match

    This section controls whether or not the program will be included on the List of Programs with Available Positions if it has unfilled positions after the Match.

    In some cases, programs left with unfilled positions in the Match are not able to offer those positions to applicants after the Match. If your program does not intend to offer any positions that remain unfilled in the Match, you should:

    • Select the Edit button in the List Available Positions Post-Match section of the Dashboard
    • Select No from the drop down menu and press Submit
  • Update Residency Site and/or Program Information

    Select the Profile option from the NMS Match System menu to update your program description and residency site information (residency site display name, Program Director name, mailing address, and telephone).

    You may edit most of this information until the Rank Order List deadline for the program. However, you cannot change the residency site display name or the program description once the NMS Match System is open for the entry of rankings.

    To edit the profile information, select the Edit button next to the information you want to change, update the information, and press the Save button.

    Detailed instructions about the content to be entered into each field can be found by pressing the tooltip icon (?) next to the field name.

    If your residency site has more than one program in the Match, any changes you make to the residency site information for one program will be made automatically for all programs at the residency site. You cannot have different contact information for different programs within your residency site.

Browser Requirements

The online NMS Match System is designed to be used with the security and features of modern web browsers.

  • Browser Requirements

    We recommend using the most up to date version of one of the following browsers:

    If you access the system with a browser that is not in the list above, or with a browser that is significantly out of date, you may see warning messages and experience problems.

    You must have JavaScript enabled and accept cookies for the NMS Match System to function correctly.

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